Office Assistant ; NY HELPS), Residential

Position: Office Assistant 2 (NY HELPS), Residential Life
Fiscal Year  Position Title Office Assistant 2 (NY HELPS), Residential Life Classification Title Office Assistant 2 Department Residential Life Posting Number C250159 Posting Link https://(Use the "Apply for this Job" box below). Employer State Appointment Type Classified Appointment Term Permanent/Contingent Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG09

Posting Detail Information

Position Summary

The Division of Student Life is accepting applications for the Office Assistant 2 position within Residential Life. In this role you will be responsible for completing various administrative tasks for the unit.

As an Office Assistant 2, your responsibilities include:

* Provide clerical support to designated staff

* Serve as the office receptionist

* Assist with budget-related functions

* Coordinate work-order responses and resolutions

* Assist in tasks related to university apartment complexes, including billing, office coverage, contracts, training, repairs, etc.

* Record keeping

* Data entry

Residential Life serves to provide the best residential living experience for students at the University  support the University's mission by providing inclusive residential communities, personal growth and learning, every day for everyone.

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence.

About Student Life

Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities-student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice-we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success.

We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience

Learn more:

* Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.

* Being a part of the University at Buffalo community

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Departmental Operating Needs

* Demonstrated ability to work independently

* Strong problem-solving skills

* Excellent communication skills

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS):

* One year of clerical experience.

OR

Transfer Eligibility Requirement:
You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.

Reassignment Requirement:
You must hold the same title at the University at Buffalo.

Reinstatement Requirement:
You must be a former state employee to request reinstatement to the title that was held (or transferable title).

A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY for this position. you must apply to the web address provided on your canvass letter.

Preferred Qualifications

* Experience working in customer service and/or settings that help maintain privacy

* Administrative skills

* Familiarity with email systems, as well as MS Word, Excel, and Power Point

Physical Demands

Salary Range $42,641 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours

8:30 a.m.

- 5:00 p.m.

Scheduled Work Days Monday, Tuesday, Wednesday, Thursday, Friday Job Type Full-Time Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information

Contact's Name Kerri Bigler Contact's Pronouns Contact's Title Administrative Assistant 1 Contact's Email kbigler Contact's Phone

Posting Dates

Posted 12/31/2025 Deadline for Applicants Open Until Filled Date to be Filled 02/12/2026