Administrative Assistant II

Fiscal Year  Position Title Administrative Assistant II Classification Title Administrative Assistant II Department Medicine Posting Number R260005 Posting Link https://(Use the "Apply for this Job" box below). Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.7

Posting Detail Information

Position Summary

In this role, Administrative Assistant II will be an integral member in the Office of the Chair within the Department of Medicine, collaborating to ensure operational efficiency and effectiveness across all five pillars within the department: clinical, education, research, faculty/staff development, and community engagement. Your responsibilities include:

Employee Life Cycle

* Standardization and streamline office job posting processes.

* Compile all necessary paperwork and documentation needed for routing and approvals.

* Organizing and facilitating office onboarding and offboarding activities; including the creation of templates, resources, and ensuring timely process

* Assist with ensuring promotions and performance and reviews timelines are disseminated and completed with department leadership.

* Assist with department-wide appointments, re-appointment, and termination processes.

* Prepares and maintains all confidential records and files related to faculty/staff matters.

Data Entering & Tracking

* Initiate ePTFs and collaborate with department staff as it relates to its respective funding sources, data entering and tracking completion of processes.

* Tracking and reporting information from various systems.

* Assists with space and facilities tracking and reporting.

* Compile and prepare reports from multiple sources according to a predetermined reporting schedule

Operational Excellence

* Assist in the standardization of department-wide processes and ensuring timely completion of core tasks.

* Assist in creating and maintaining department-wide standard operating procedures.

* Assist with organizing and facilitating department events and activities.

* Provide cross coverage among other office staff assistant positions.

* Identify and address problems or obstacles in system and procedures related to operational.

* Perform other duties as assigned

Learn more:

* Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.

* Being a part of the University at Buffalo community.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

* A bachelor's degree in an appropriate field and up to 2 years related experience.

* Coordination of activity with a wide variety of other administrative units and external agencies requires strong interpersonal skills.

Combination of education and experience may be considered.

Preferred Qualifications

* Minimum of 4 years progressive experience in an office setting.

Physical Demands Salary Range $48,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours

40 hours per week.

Campus Buffalo General Hospital Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification

Contact Information

Contact's Name Ariel Burden Contact's Pronouns Contact's Title Staff Assistant Contact's Email aeburden Contact's Phone

Posting Dates

Posted 01/02/2026 Deadline for applicants Open Date to be filled 02/01/2026

References

Number of references required 3 Reference Cutoff Date Instructions to Applicant