Administrative Assistant , Academic Administration; NY HELPS

Administrative Assistant 1, Academic Administration (NY HELPS)

We are looking for an experienced Administrative Assistant 1 to provide essential administrative support across our academic departments within the School of Management. The successful candidate will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs.

• Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks.
• Coordinate meetings, presentations, and events.
• Assist with faculty searches by organizing agendas and travel arrangements.
• Accurately record and distribute meeting minutes as needed.
• Maintain office supplies and inventory.
• Communicate purchasing and expense report needs to the business office.
• Prepare reports and documents as requested.
• Support business function processing.

• Strong organizational skills and attention to detail.
• Capacity to multitask in a dynamic academic environment.
• Excellent communication skills, both written and verbal.
• Proficiency with common office technology (Word, Excel, PowerPoint, Outlook).
• Prior experience in an academic or institutional support role a plus.

• Our benefits program prioritizes your well‑being and success to enhance every aspect of your life.
• Opportunities to be part of the University at Buffalo community.

• Entry level

• Full‑time

• Administrative

• Higher Education

University at Buffalo is an affirmative action/equal opportunity employer and welcomes all applicants, including veterans and individuals with disabilities.