Administrative Assistant - Accounting Department

The Administrative Assistant – Accounting supports the Accounting Department with administrative and basic accounting tasks, primarily focused on Accounts Receivable and customer billing. This entry-level role is ideal for an organized, detail-oriented individual with a strong customer service mindset.

• Provide administrative support to the Accounting Department
• Maintain organized electronic records
• Prepare reports, correspondence, and spreadsheets
• Perform accurate data entry and assist with special projects

• Generate and send customer invoices through online billing platforms and the company ERP system
• Communicate with customers via email regarding billing and account questions, emphasizing strong customer service
• Assist with Accounts Receivable tasks, including posting payments and maintaining accounts
• Help ensure billing accuracy and support month-end activities

• Associate degree or completion of college-level coursework preferred
• Coursework in accounting, business, or a related field is a plus but not required
• Strong attention to detail and organization
• Proficiency with Microsoft Office and ability to learn ERP systems
• Strong written communication and customer service skills
• Reliable, professional, and able to work independently or as part of a team