Project Administrator

Job in Buffalo Grove, Lake County, Illinois, 60089, USA

Listing for: PREMIER Design + Build Group

Full Time position
Listed on 2026-03-01

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant, Virtual Assistant/ Remote Admin

Salary/Wage Range or Industry Benchmark: 55000 - 60000 USD Yearly USD 55000.00 60000.00 YEAR

Overview

General

Summary:

The project coordinator performs general project responsibilities in support of the Project Team. In addition, this position assists their division by performing reception and other office duties as needed.

Responsibilities

Responsible for project specific duties including, but not limited to:

Attends the 1-2-3 Go! Kick Off and 3-2-1 Closeout Meeting
Gathers information to setup project specific templates
Ensures that all applicable subcontractor licensing is current
Prepares the Premier payment application with the necessary items from the approved sworn statement
Creates, requests and compiles subcontractor waivers for the payment applications and check runs
Packages owner and subcontractor documents (contracts and change orders) for routing through Procore and Docu Sign
Requests and compiles closeouts from subcontractors

Follows up with subcontractors for unconditional waivers after funds are received

Reviews subcontractor waivers for accuracy and requests revisions as needed

Reviews documents prior to sending for visual organization and clerical errors

Follows up with the necessary parties to receive timely responses on urgent or outstanding items

Electronically saves completed documents and files

Document Management: file naming and saving in the appropriate file location

Assists the project management team with additional tasks as requested

Performs related duties as assigned or as the situation dictates

General Office responsibilities:

Welcomes clients, guests, and all visitors either in person or via telephone
Addresses all general office inquiries personally or routes to other applicable company personnel
Receives, sorts, and distributes all mail and deliveries, as well as handles outbound mail/shipments
Maintains office space and conference room areas to ensure each appears in a professional and organized manner

Qualifications

Consistently exhibits a team oriented, customer focus with strong attention to detail

Knowledge of Microsoft Office Products including Word, Excel, and PowerPoint as well as Google Chrome

Knowledge of general construction industry and project management for the same

Ability to plan and prioritize work autonomously

Ability to conduct oneself in a professional manner to both internal and external customers

Skilled in communication (both in person and via phone and other media) for the use of information exchange

Must be assertive, and display a sense of urgency, motivation, confidence, and a self-starter

Ability to fulfill requirements to become a Notary Public

Salary Range $55,000.

-$60,000. annually plus benefits

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