Executive Assistant

We are looking for a high‑energy, proactive, and tech‑savvy Executive Assistant to support the CEO and Founder of a fast‑growing wellness brand. This is an in‑office role that goes beyond traditional admin work—ideal for someone who embraces innovation, thrives in a fast‑paced environment, and brings a positive, can‑do attitude to every task.

• Oversee and manage the CEO’s inbox daily, prioritize important communications, and respond or follow up as needed.
• Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships.
• Schedule and coordinate meetings, travel, and special projects efficiently and accurately.
• Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning.
• Support project coordination, content production schedules, and occasional live or recorded shoots in‑office.
• Assist with podcast guest research, scheduling, and light production tasks.
• Maintain strict confidentiality and professionalism when handling sensitive confidential information.

• Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT, Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations.
• Advanced proficiency in Apple products (macOS, iPhone, iCloud, iMessage syncing, Air Drop, etc.).
• Very strong skills in Microsoft Office Suite
  , especially Outlook, Word, Excel, and Power Point (must know how to create polished, branded presentations).
• Ability to showcase past presentation or admin work is a plus.
• Video editing skills are a bonus—especially for creating high‑quality social media or internal videos.
• Comfortable using tools like Canva, Cap Cut, Final Cut, or Adobe Premiere is a major advantage.
• Experience with social media platforms (Tik Tok, Instagram, You Tube) is a plus, especially if able to support light video planning or editing.
• Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace.
• Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably.

• An experienced Executive Assistant (or similar role) who is tech‑savvy and highly organized.
• Exceptional memory and attention to detail—able to retain key information and remember conversations, tasks, and preferences consistently.
• Energetic, resourceful, and someone who thrives when taking initiative.
• Strong communicator—clear, professional, and personable.
• Someone with a strong aesthetic eye and comfort working in a wellness and content‑driven environment.
• Must be located in or able to commute daily to Buena Park, CA
  .

Benefits: Medical insurance, Vision insurance, 401(k) plan.