Indirect Administrative Assistant

Position Title: Indirect Administrative Assistant
Location: CVCSCD/Bryant Blvd
Job Type: Full Time
Work Shift: All Shifts
Salary: $38,444.00

The Indirect Administrative Assistant works under the general supervision of a Unit Supervisor and is responsible for providing administrative support to the Indirect Supervision Department.

The Administrative Assistant works at least 40 hours per week in order to accomplish the administrative and general office duties of the department.

• Assists Indirect CSO in the daily operations/supervision of the Indirect Caseload
• Serves as the point of contact for CSOs and probationers in receiving Counties.
• Responds to all correspondence (phone calls, voicemails, emails) in a timely manner.
• Preparation of Amendments to Court Orders and various legal documents.
• Documents and scans all documents received in the month they are received (mail report forms, request response forms, progress reports, acceptance letters).
• Documents in the case file, all contacts relevant to the probationer in accordance with CJAD standards and departmental procedures.
• Reviews correspondence from defendants and receiving Counties and notifies the Indirect CSO of any violations.
• Prepares various letters, correspondence and reports.
• Makes calls to receiving Counties and probationers as needed.
• Performs other duties as assigned by the supervisor.
• Conducts self in a professional manner with colleagues, with defendants, and with the public.
• Complies with the TDCJ-CJAD Code of Ethics.

• Have acquired a high school diploma or GED
• Knowledgeable in the use of word processing software; with the ability to type at least 40 words per minute
• Knowledgeable in the use of various photocopying machines and fax machines, and in the use of multi-line phones
• Be able to work independently and efficiently
• Possess the skills to effectively communicate orally and in writing
• Have working knowledge of the Texas Criminal Justice System

• Ability to make rational, justifiable decisions
• Ability to take direction and critique from supervisory and administrative personnel
• Ability to follow the philosophy, policies, procedures and directives of the Concho Valley Community Supervision and Corrections Department
• Ability to multi-task and solve problems with little direction
• Must be task oriented and have the ability to meet multiple deadlines for various tasks simultaneously

• Must possess a valid Texas Driver’s License (if employee is coming to this position from another state, this requirement must be met no later than thirty days following date of employment)
• Must have a telephone number at which they can be reached
• Must have the appropriate automobile insurance