Grants Management Associate

About the Role

Greater Texas Foundation, located in Bryan, Texas, is seeking to hire a Grants Management Associate. Reporting to the Director of Grants Management, this position is a key contributor to the grantmaking function of the Foundation. The Grants Management team oversees the lifecycle of all grantmaking processes for program staff, grantees, and applicants; ensures compliance and due diligence of grants; provides reporting to senior leadership and the Board;

and maintains oversight over the grants management system.

• Process and track concepts and proposals through intake, review, award, reporting, and close‑out.
• Provide technical assistance to applicants/grantees.
• Conduct due diligence on applicant/grantee financial health, assuring compliance with IRS and foundation‑specific regulations.
• Assist in reviewing proposals with internal review team.
• Assist with coordination of and preparation for the board’s Charitable Activities Committee meetings.
• Create all digital and physical grant files that meet legal, auditing, and foundation requirements.
• Manage intake and distribution of grant reports, verifying all requirements have been fulfilled, information is complete, and contacting grantees to request additional items when necessary.
• Process grants payments and payment letters within grants management system.
• Maintain current grant files and update according to record retention policy as needed.
• Provide reports on grantmaking activities and responses to grant inquiries as requested.
• Support the Foundation’s grants management system, Giving Data, including testing of ongoing enhancements and training for program staff as requested.
• Contribute to the development and continuous improvement of grants management policies and procedures as requested.
• Undertake special projects as assigned.

• Advanced proficiency in Microsoft Office Suite, and ability to learn new applications quickly and navigate multiple platforms.
• Basic understanding of grantmaking and IRS and private foundation‑specific regulations.
• Knowledge of grants management systems;
  Giving Data knowledge a plus.
• Strong verbal and written communication skills to collaborate both internally across teams and externally with applicants and grantees.
• Proven abilities in analytical, database and reporting skills.
• Proficiency in managing timelines and project deliverables.
• Strong attention to detail and accuracy.
• Strong organizational skills and ability to multi‑task.
• Excellent interpersonal skills – diplomatic, patient, and team‑oriented.
• Ability to work with both supervision and in unsupervised settings.

• Minimum of a Bachelor’s degree required.
• Minimum of three (3) years of experience supporting grants management/grant seeking from private foundations or nonprofit charities and/or nonprofit project management experience.

• This position is a full‑time, salaried, 40 hours/week, exempt role.
• The Foundation’s hybrid work schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. with staff required to be in the office four days a week.
• This position is an onsite position at the Foundation’s office in Bryan, TX.
• This position does not offer relocation assistance for moving expenses.
• This role requires flexibility to work occasional evenings and weekends for special events.
• Occasional travel is required for conferences and meetings.

Greater Texas Foundation is a private foundation based in Bryan, Texas. The foundation’s mission is to ensure all Texas students are prepared for, have access to, persist in, and complete a postsecondary credential. While a small organization in terms of employees, we offer a highly professional yet comfortable work environment. Salary is competitive and includes an excellent benefits package which includes 100% employer‑paid medical, dental, vision, life insurance, AD&D for employee (additional coverages are available at employee expense) and 403(b) retirement plan with a generous employer contribution.

GTF offers generous paid time off and paid holidays (including December 24th through New Year’s Day).

Salary range: $73,000 – $85,000 commensurate with experience.

Equal opportunity employer.

Background check required.

Application Contact: (Use the "Apply for this Job" box below).

Final date to receive applications:
February 1, 2026

To Apply:

Please send your resume along with a cover letter to  applications. No phone calls please.