Lead Assistant, Legal

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Job Function: Legal & Compliance

Job Sub Function: Legal Support Services

Job Category: Business Enablement/Support

All Job Posting Locations: New Brunswick, New Jersey, United States of America

We are searching for the best talent for a Lead Assistant, Legal Support to support our Global Innovative Medicine Business Development & Global External Innovation Legal team in New Brunswick, NJ.

The foundation of the Lead Assistant, Legal Support role is to administratively support Johnson & Johnson’s Global Innovative Medicine Business Development & Global External Innovation Legal Group. We are looking for someone who is passionate, energetic, and agile and who acts professionally while demonstrating a clear communication style. The selected candidate will anticipate the needs of the team they support, help them stay focused, resolve issues before they arise, and go the extra mile as needed.

A successful person in this position will also partner with other leaders and their administration staff within the Global Legal Organization on various projects. This person must have solid organizational skills, be able to work successfully in a matrixed environment, and handle various duties with appropriate prioritization and an ability to problem solve and learn new skills effectively.

• Responsible for calendar management and coordinating schedules
• Coordinate complex schedules and travel arrangements
• Coordinate conference room scheduling and catering for larger meetings as needed
• Submit and reconcile expense reports in Concur
• Manage confidential business documentation: emails, correspondence, files, and documents with the highest level of professionalism
• Assist in the preparation of high caliber presentation materials
• Manage special projects and ad-hoc requests as needed
• Be the face of the team when hosting team meetings or visitors while they are onsite
• Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
• Provide backup for other Administrative Assistants and/or Global Legal Organization team members as needed

• A High School diploma or equivalent
• A minimum of 5 years as an assistant supporting executives, their direct reports, and their teams
• Proficiency in MS Office Suite:
  Outlook, Excel, Word, PowerPoint, and Teams
• Proficiency in J&J Systems/Portals:
  Concur, AMEX Travel, Summit, AskGS, and IRIS
• Global calendaring experience in a complex matrixed environment understanding time zone impacts to meetings and travel schedules
• Strong verbal, written communication, interpersonal skills, and attention to detail
• Excellent analytical, problem-solving, organizational and prioritization skills
• Self‑motivated and must possess the ability to work independently with minimal supervision
• Flexibility to adjust to changing business environments to ensure an organized experience to internal and external teams
• Proven ability to build and support strong, positive relationships with internal and external business partners
• Display business and emotional intelligence
• Demonstrate accountability for role responsibilities and actions
• Maintain the highest standards of integrity

• A Bachelor’s degree
• Project Management experience
• MS Project
• MS Forms
• MS Visio
• MS Copilot
• Excel Pivot Tables
• One Note
• Share Point
• Home content management
• eMarketplace experience

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender…