Administrative Assistant

Office

Location:

The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539

Contact:
Edinburg:
Brownsville:

Office hours:
Monday-Friday 8:00 a.m. – 5:00 p.m.

• College of Engineering & Computer Science: cecs
• Robert
  
  C. Vackar College of Business & Entrepreneurship: cobe

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Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

• Date of Birth

• Gender

• Ethnicity/Race

• Other personal identifiers Please omit this information prior to submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

• Posting Number: SRGV
  8756
• Working Title: Administrative Assistant I
• Number of Vacancies: 1
• Department: College Access & K-12 Partners
• FTE: 1.0
• FLSA: Non-Exempt

Provide skilled and routine administrative support to the head of a department and the departmental staff and/or faculty in an academic or non-academic area. Responsible for performing routine administrative tasks and maintaining routine financial data, including monthly budget and status reports.

• Provides direct administrative support to the department administrator.
• Types letters, memos, reports, requisitions, and other material from notes and rough drafts.
• Composes routine correspondence requiring knowledge of subject matter and/or departmental procedures.
• Handles travel arrangements for supervisor and other office personnel.
• Orders supplies and arranges for repair of equipment.
• Reviews bookkeeping information and performs routine bookkeeping tasks, including reconciliations.
• Might assist in the preparation of budgets, grant requests, class schedules and other periodic reports.
• Might assist in processing student forms and requests for appropriate review and approvals.
• May provide general program information and materials to students and/or direct students to appropriate student services resources.
• Might assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education.
• Processes personnel actions upon direction of the supervisor.
• Monitors complex records and prepares reports from a variety of materials.
• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers, and facilitates monthly reconciliations of accounts.
• Maintains departmental and supervisor calendar and prepares daily schedule.
• Organizes and maintains filing systems.
• Screens visitors and telephone calls, acting as a receptionist.
• Receives, sorts and distributes mail.
• Might track vacation, arrange for back‑up coverage and process time cards for any assigned employees.
• Performs other duties as assigned.

Specific supervision from Department Chair or Director of a Department with less than 10 regular FTEs.

May supervise assigned support staff and temporary employees.

Associate degree in a related field or experience as outlined below.

None.

None.

Two (2) years of office administrative experience. Experience may be substituted for education on a 1‑on‑1 basis.

Experience obtained within higher education.

Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Needs to be able to successfully perform all required duties. Excellent, usual office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or…