Administrative Coordinator

Office Location
University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539

Office hours:
Monday-Friday
8:00 a.m. – 5:00 p.m.

Faculty Recruitment:
College of Engineering & Computer Science: cecs;
Robert

C. Vackar College of Business & Entrepreneurship: cobe

To apply for the position, please click the Apply for this Job link/button.

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes Date of Birth, Gender, and Ethnicity/Race. Please omit such information prior to submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at (Use the "Apply for this Job" box below). for detailed contact information.

Posting Number: SRGV
8690

Working Title: ADMINISTRATIVE COORDINATOR

Number of Vacancies: 1

Department: College of Sciences

FTE: 1.0

FLSA: Exempt

Scope of Job: To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

• Plans, organizes, and coordinates administrative operations.
• Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.
• Maintains and verifies departmental personnel files including records of required employee credentials and licensing.
• Maintains departmental procedures manuals.
• Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.
• Monitors and maintains control of expenditures within budgets.
• Processes bills for payment.
• Assists in report preparation and in responding to official inquiries.
• Co-ordinates procurement of equipment and supplies.
• Interprets rules, regulations, and policies and executes as applicable.
• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department.
• Interprets and reviews administrative decisions, policies, and internal procedures.
• Plans, supervises, and schedules the work of assigned staff.
• Determines work priorities and evaluates work progress.
• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
• Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports.
• Serves as a liaison with other departments on policies, procedures, and practices.
• Reports directly to the top administrator in the department.
• Performs related duties as required.

Supervision Received: General direction from the assigned supervisor.

Supervision Given: Supervises assigned staff.

Required

Education:

Bachelors Degree from an accredited University.

Preferred Education: Bachelors Degree in Business Administration from an accredited University.

Licenses /

Certifications:

None.

Required Experience: Two (2) years of office administrative or business management experience.

Preferred Experience: Experience with in higher education.

Equipment: Personal computer, word processing, spreadsheet, and database software. Standard office machines.

Needs to be able to successfully perform all required duties. Indoor office environment.

Some evening and/or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written…