Accounts Receivable & Invoicing Specialist

Responsibilities

• Responsible for approving and sending orders to the appropriate warehouse, to be pulled each morning.
• Posts payments to customer accounts.
• Responsible for following posts of payments for customers, sending payments to accounts, verifying payments or deposits.
• Support/verify credit card payments.
• Invoice customers for chemicals, parts, service work orders, and drop shipment sales orders.
• Email copies of invoices and statements to customers.
• Mail hard copy of invoices and statements to customers with no email monthly.
• Provide copies of invoices and statements upon request(s).
• Enter data into accounts receivable general ledger accounts.
• Scans and codes documents in Content Central monthly.
• Identify, track and resolve aging balances on accounts.
• Perform general accounting office duties such as filing, answering telephones, and handling routine correspondence.
• Performs monthly close duties:
  Open Items, Statements, and Aging.
• Maintains financial security by adhering to internal accounting controls.
• Protects organization's value by keeping information confidential.
• Suggets improvements in processes to increase effectiveness of team.
• Ability to multitask - Focus on Quantity and Quality of Administrative work and to follow through on assigned tasks until completion.