Accounts Receivable Clerk

We are looking to hire an Account Receivable Specialist to ensure accurate and timely billing, payment application, and account reconciliation. This role supports daily order processing, customer invoicing, collections activities, and month-end close while maintaining strong internal controls and delivering excellent customer service. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.

• Approve and release orders to the appropriate warehouse for daily fulfillment
• Post and apply customer payments accurately, including verification of deposits and payment details
• Support and verify credit card payments
• Invoice customers for chemicals, parts, service work orders, and drop shipment sales orders
• Email invoices and statements to customers; mail hard copies monthly for customers without email
• Provide invoice and statement copies upon customer request
• Enter and maintain accurate data in accounts receivable general ledger accounts
• Scan, code, and maintain documentation in Content Central on a monthly basis
• Identify, track, and resolve aging balances and past-due accounts
• Perform monthly close activities, including open items, statements, and aging reports
• Maintain financial security by adhering to internal accounting controls and confidentiality standards
• Perform general accounting and administrative duties such as filing, answering phones, and routine correspondence
• Serve as backup for incoming phone coverage
• Document workflows and work procedures to support consistency and training
• Recommend process improvements to increase efficiency and effectiveness
• Manage multiple priorities while maintaining a high level of accuracy and follow-through
• Perform other duties as assigned

Education & Experience

• Associate degree OR 3+ years of Accounts Receivable or related accounting experience

Skills & Knowledge

• Strong computer skills, including accounting software and Microsoft Office (Excel, Word)
• SAP accounting software experience preferred
• Experience handling incoming calls, providing customer support, and resolving billing issues
• Knowledge of subscription billing and reconciliation
• Ability to work independently in a fast-paced environment, multitask, and prioritize daily activities with minimal supervision
• Strong attention to detail, organization, and communication skills