Administrative Assistant

Overview

Cabot Cabot is a global developer and operator of world-class golf destinations with a growing portfolio of six Cabot properties and four Cabot-managed properties. The Cabot portfolio includes Cabot Cape Breton in Nova Scotia, Canada;
Cabot Saint Lucia in the Caribbean;
Cabot Revelstoke in British Columbia, Canada;
Cabot Citrus Farms in the United States;
Cabot Highlands in Scotland; and Cabot Bordeaux in France. Cabot also oversees operations of several premier golf courses through its Cabot-managed properties in the U.S., including Cascata Golf Club and Rio Secco Golf Club in Las Vegas, NV;
Grand Bear Golf Club in Saucier, MS; and Chariot Run Golf Club in Laconia, IN.

Cabot Citrus Farms Cabot’s first American property is set across 1,200 acres of pristine natural beauty in the Central-West region of Florida. The property features two 18-hole golf courses, one 10-hole course, an 11-hole par-3 course, and an expansive practice facility, plus luxury accommodations, real estate opportunities, elevated food and beverage experiences, and off-course activities, including a Sport Club, fishing pond, and sports courts.

A Pool and Racquet Club are planned for the future.

The Administrative Assistant at Cabot Citrus Farms works closely with the General Manager to support the effective day-to-day operation of the resort’s administrative functions. This role serves as a central point of coordination for internal teams, providing direct support to the General Manager while managing routine administrative activities that contribute to smooth and efficient operations. This position supports scheduling, correspondence, recordkeeping, and document management, while handling sensitive and confidential information with discretion.

The Administrative Assistant helps ensure priorities are tracked, information flows accurately, and administrative processes remain organized and reliable. The role also monitors social media and online platforms for guest feedback, summarizes trends and notable items, and escalates issues as needed to support leadership awareness and timely follow-up. This role plays a critical part in enabling leadership effectiveness by delivering consistent, detail-oriented administrative support within a fast-paced hospitality environment.

A successful Administrative Assistant is a dependable extension of the General Manager, known for organization and follow-through. They are proactive in identifying needs and skilled at managing multiple priorities with professionalism. The Administrative Assistant is a vital member of the team providing support to the operating teams to deliver on the brand’s mission to “Create Magical Places Where Remarkable Memories are Made.”

The Administrative Assistant is a trusted teammate who always maintains confidentiality and exemplifies Cabot’s values of confidence, authenticity, humility, and warmth.

• Provide administrative support to the General Manager and Executive Leadership Team as needed.
• Organize and schedule meetings and appointments.
• Prepare and distribute correspondence, including letters, forms, and emails.
• Ensure accuracy and professionalism in all communications.
• Carry out administrative duties such as filing, typing, copying, binding, etc.
• Reply to email, telephone, or face-to-face inquiries.
• Handle sensitive information with confidentiality and discretion.
• Prepare materials for board or management meetings.
• Assist in organizing team events, luncheons, and recognition programs.
• Other administrative duties as assigned.

• High school diploma or equivalent; college degree preferred.
• Resort or hotel experience preferred.
• Knowledge of office management systems and procedures.
• Proficiency in Microsoft Office.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.

• Office-based with regular interaction with resort staff and guests.
• May require flexible scheduling, including weekends or holidays.
• Occasional walking between resort facilities.

• Health, Dental, and Vision Insurance
• 401(k)
• 10 Paid Vacation Days
• 5 Paid Sick Days
• 14 Company Holidays
• Maternity and Paternity Leave
• Complimentary Staff Lunch
• Early Earned Wage Access
• Golf Privileges
• Employee Discount Program
• And much more!

Our greatest asset, and the key to our success, is our team. We have developed an incredibly positive and exceedingly vibrant culture by attracting the most caring, engaging, and driven people in golf and hospitality. With a focus on the principles of the Golden Rule – treating others as we wish to be treated – the warmth, kindness and good nature of our team is ultimately what sets Cabot apart.

Work hard and be nice to people – it’s as simple as that!

If your values align with the Cabot vision, we welcome you to apply and join our amazing team that is building this one-of-a-kind property!