Records Program Manager Brooklyn, NY

Overview

RECORDS PROGRAM MANAGER job at City of New York. Brooklyn, NY.

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

The Office of the Chief Counsel provides legal advice to NYCEM executives and staff regarding critical, strategic, legal and policy issues facing the agency, engages in transactional work in support of the NYCEM mission and coordinates with the NYC Law Department, Office of the Counsel to the Mayor, and other local, state and federal counsels regarding various legal issues ranging from emergency events to litigation, which impact the agency.

The Office of Chief Counsel is comprised of the Legal Affairs Unit, Disability, Access, and Functional Needs (DAFN) Legal Unit, and the Records Management Unit.

Please note that only applicants with the following educational/professional requirements will be considered for an interview:

• A master’s degree from an accredited college in library or information science AND at least one year full-time records management experience; or
• A bachelor's degree AND current status as a Certified Records Manager (CRM) in good standing, as granted by the Institute of Certified Records Managers (ICRM) AND at least one year full-time records management experience; or
• A baccalaureate degree from an accredited college AND three years full-time professional experience in a records management setting.

The Records Management Unit is responsible for leading and managing the NYCEM records management program. It develops and implements policies and procedures to manage agency records throughout their life cycle, from creation to their final disposition, and works with units and personnel to ensure all staff are aware of and can apply records management best practices into their daily course of business.

The Records Management unit is looking for a Records Program Manager who will work under the directions of the Chief Counsel and the Deputy Director of Records. The Program Manager will assist with maintaining and managing the agency’s electronic and physical records. This includes day-to-day responsibilities and creating and implementing policies around agency records. The Program Manager will work with staff to ensure that all records are in compliance according to City policies and procedures.

Under the supervision of the Chief Counsel and the Deputy Director of Records, the Records Officer will have responsibilities including but not limited to the following:

• Assisting with the management and maintenance of an electronic records management system.
• Performing day-to-day records management tasks and activities relating to storage, retrieval, retention and disposition of records.
• Assisting with the training of staff in the procedures related to policies governing the maintenance of all documents (both records and non-records, regardless of format) and ensuring staff are aware of their role in the management of agency records.
• Collaborating on all Records Management unit functions and projects including retention schedule review, the creation of destruction requests, choosing a system to manage physical records and implementing a scanning project for agency records with long-term retention periods.
• Assisting in the development and implementation of agency records management policies and related procedures and performing yearly reviews and updates of established policies.
• Maintaining filing system procedures and classification indexes.
• Assigning and managing file space as well as inventorying boxes and preparing materials for storage or transfer to the NYC Municipal Records Center.
• Working with staff to ensure all agency publications that are required to be submitted to the NYC Municipal Library are transferred to the Records unit for submission to the Library’s Government Publications…