Exec. Sec/Admin. Assist
Job in
Brooklyn, Kings County, New York, 11210, USA
Listed on 2026-01-25
Listing for:
KNOWLEDGE BUILDERS
Full Time
position Listed on 2026-01-25
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Clerical
Job Description & How to Apply Below
Overview
Job hours: 9am-5pm Monday–Friday with a half-hour unpaid lunch. There is no parking lot at 55 Hanson Place. On-street parking or paid parking at your expense.
Responsibilities- Monitor the use of Brooklyn CMSO vehicles and complete monthly mileage sheets. Arrange for vehicle repairs and oil changes.
- Reconcile all purchase cards in SFS: P-card, Net card, and Travelcard. Complete the monthly MAST for approval. Complete End of Month bank account and statement.
- Greet visitors after buzzing them in, and ensure they sign in and out. Answer phones, take messages and check voice messages. Check and send mail, fax, and shred. Assist with family night program and special events. Create purchase orders via SFS, log incoming and outgoing records, schedule UPS pickups, record team meetings, and submit work orders to OGS.
- Maintain, update, and send a 30-day notice of staff training, and evaluations. Assist the office supervisor with a monthly report and send a reminder.
- Additional assignments may be added or deleted depending on the needs of the office.
55 Hanson Pl. Brooklyn, NY 11217
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