Assistant Property Manager

Join Our Team at The Douglaston Companies

What we are looking for:

At The Douglaston Companies
, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for a Assistant Property Managerto join our dynamic team.

Why Choose The Douglaston Companies?

Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.

Community Commitment
:
We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.

Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.

Back to the role:

What you will do:

• Answer phone calls from residents, vendors, agencies
• Maintain organized office space and assist in ordering required supplies, as per PM & RM
• Assist leasing department to obtain all necessary documents to maintain resident files
• Create and maintain work orders for the property
• Liaison between residents, maintenance staff, vendors, and management
• Ensure residents are responded to promptly and within 24 hours of requests
• Provide administrative support to Property Manager and Resident Manager
• Support Property Manager at both 1n4th and 2n6 as required
• Assist & support all team members in required trainings and scheduling
• Assist Property Manager and Resident Manager in walking vacant apartments and ensure all apartments are prepared for move-in
• Coordinate move ins, move outs at 1n4 and 2n6 and tenant files with main office
• Process move-outs: including scheduling move-out inspection, complete move-out paperwork and upload all required documents to Yardi and then notify PM & VP
• Perform other duties and special projects as required by management

Qualifications

What you should have:

• 2-5 years’ experience in an administrative role within a Property Management office or related field
• Proficient with Microsoft Office Suite (word, excel and outlook)
• Previous Yardi experience or Property Management Software required
• Ability to work on and complete multiple projects in a timely matter
• Strong organizational skills with attention to detail
• Strong communication skills, both written and verbal
• Self-starter who can work independently and as part of a team

Salary Range: $75,000 - $85,000

The pay range for this role is $75,000 to $85,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs.
• Pet insurance for our furry family
• Mental health resources, such as counseling, are available to our team members
• Time off
  - Paid Vacation time, Paid Holidays, Paid Sick days
• Employee Referral Program
• Tuition & certification Reimbursement
• Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role).
• Ask our recruiting team for more information!

Since 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management. Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development.

Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.

• Douglaston Development: The…