Human Resources & Office Operations Coordinator

Position: Human Resources & Office Operations Coordinator Needed
Growing and dynamic company in the Entertainment sector is looking to hire a Human Resources & Office Operations Coordinator.

Entertainment industry background is a plus but NOT required (looking for someone who can thrive in a fast-paced environment)

REQUIREMENTS

• On site 5 day a week, Monday to Friday

• 2 years minimum Human Resources experience

• Knowledge of New York labor laws and HR compliance requirements

• Familiarity with SAP Concur or similar expense tracking and reimbursement systems.

• Proficiency in Microsoft Office Suite, Google Suite, and Mac OS computers (company does not use Windows/Linux OS)

• Some payroll knowledge (will not process payroll, only do computations/calculations/auditing hours and reports)

• High School Diploma/GED, Bachelors/Associate's degree is a plus or certificates

• Highly organized, detail-oriented, and able to manage multiple priorities while supporting staff and vendors

JOB RESPONSIBILITIES
Human Resources Responsibilities

• Process shop applications, coordinate interviews, and post job openings

• Maintain employee records in accordance with New York State recordkeeping requirements

• Support compliance with NY Sick Leave Law, Paid Family Leave, and other mandated employee benefits

• Prepare new-hire areas and manage onboarding tasks as needed

• Track shop PTO forms, time corrections, and employee reimbursements

• Support disciplinary processes and submit workers' compensation claims to the HR Coordinator (CA)

• Create shop employee schedules based on onsite event needs, shop requirements, and staffing availability

• Submit and approve payroll under the guidance of the HR Coordinator (CA), ensuring payroll practices comply with New York labor laws, including wage and hour regulations, overtime rules, and paid time off requirements

• Process employee reimbursements with accurate documentation and coding, including mileage, travel, and shop related expenses

• Ensure proper posting of required workplace notices (labor law posters, safety notices, etc.) in the office

• Serve as a liaison between the NY office and California headquarters for HR compliance, ensuring adherence to company-wide policies while meeting state-specific requirements

Admin Support

• Perform general administrative tasks to support NY office

• Track recurring expenses such as dumpsters, janitorial services, restrooms and shop supplies

• Use SAP Concur to submit and track expense reports, upload receipts, assign job codes and add comments for job breakdowns and usage

• Review and resubmit expenses returned for corrections and manage lost or missing receipts with proper documentation

• Maintain organized vendor records and request updated Certificates of Insurance as needed

• Communicate with vendors regarding billing, payments and account updates in accordance with AP policies and procedures

• Assist with processing vendor invoices and ensure timely submission to accounting

Front Office/Admin Support

• Serve as the first point of contact for visitors, employees, and deliveries

• Answer calls, respond to inquiries, and provide general office support

• Support employee recognition programs, company activities, and swag distribution

• Assist with the company calendar and event scheduling as need

• Maintain clean and organized common areas and ensure office equipment is stocked and functioning

• Provide IT support as needed

Apply to job for immediate consideration and call the Apple One Downtown Los Angeles office and ask for Azuri

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to…