Administrative Assistant

Administrative Assistant - Physician Assistant (PA) Program

School of Health Professions

Long Island University, Brooklyn Campus

Position Summary

The Administrative Assistant provides essential administrative, operational, and compliance support to the Physician Assistant (PA) Program at Long Island University Brooklyn. This position supports program leadership, faculty, and students while ensuring continuity of operations and documentation necessary for ongoing compliance with ARC-PA 6th Edition accreditation standards.

The role is central to the daily functioning of the PA Program and supports student services, admissions processes, data tracking, and program documentation.

This a full-time, in-person position.

Responsibilities

* Provide general administrative support to the PA Program

* Manage program email and phone communications

* Schedule meetings, interviews, and program events

* Prepare meeting agendas and record meeting minutes

* Maintain student, faculty, and program records in accordance with FERPA

* Assist with admissions activities including interview scheduling and applicant communication

* Maintain rosters, databases, and program tracking documents

* Assist with preparation and organization of accreditation and assessment documentation

* Coordinate room reservations, exam logistics, and program events

* Process invoices, reimbursements, and required documentation for payments

* Order office and instructional supplies using university systems

* Serve as a professional point of contact for students, applicants, faculty, staff, and visitors

* Coordinate with institutional offices including Dean's Office, Registrar, IT, Facilities, and Finance

* Perform other related duties as assigned

Required Qualifications

* Associate's degree required;
Bachelor's degree preferred

* Minimum 2 years of administrative experience

* Strong organizational, communication, and time-management skills

* Proficiency with Microsoft Office applications

* Ability to manage multiple priorities and deadlines

* Ability to handle confidential information appropriately

Preferred Qualifications

* Experience in higher education or health professions education

* Experience supporting admissions or academic programs

* Familiarity with shared document systems and databases

Interested candidates must apply online through the Long Island University employment portal and submit a resume, cover letter, and contact information for professional references.

Salary $48,709

LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws.

Hiring is contingent on eligibility to work in the United States.