Executive Assistant; Real Estate administrative support Job Brooklyn area,New York USA,Administrative/Clerical

Realty Collective | Brooklyn, NY
Realty Collective is seeking a highly organized, proactive Executive Assistant to support our Founder & President and a small team of agents at our Brooklyn-based real estate brokerage.
This role begins as a paid trial position (2–3 months) and has strong potential to transition into a full-time, permanent role for the right candidate.

About the Role
This is a dynamic, fast-moving position ideal for someone who thrives in a non-traditional environment and enjoys juggling multiple priorities with confidence and care. Real estate is an “always-on” business, so flexibility matters — but that flexibility goes both ways. You’ll be trusted with real responsibility, meaningful autonomy, and opportunities for long-term growth.

This role also includes people management, systems oversight, and collaboration with copywriters and social media managers to support our marketing and communications efforts.

Compensation & Benefits
Trial Period (Hourly):
• $35/hour for a 2–3 month paid probationary period
Permanent Position (Full-Time):

• Salary range: $70,000–$85,000, based on experience

• Two weeks paid vacation annually

• Paid disability and unemployment insurance

• Bonus potential

What a Typical Day Might Include
No two days look exactly the same. You may find yourself:

Coordinating priorities and daily check-ins with a remote team of virtual assistants
Managing calendars and communications for the President and agents
Overseeing copywriters and social media managers to ensure deadlines, brand voice, and deliverables are met
Streamlining internal systems and workflows (Basecamp, Google Workspace, Salesforce, automation via Zapier)
Responding to landlord, vendor, or client inquiries
Supporting marketing initiatives, events, and new business development
Catching small details before they become big problems

Details matter here. We’re looking for someone who’s solutions-oriented, remembers the moving pieces, and enjoys keeping people and projects on track.

Location:
This role is based out of our Red Hook, Brooklyn office. Brooklyn-based candidates strongly preferred.

Core Responsibilities

Provide administrative support to the Company President and three agents
Manage and train a team of virtual assistants; coordinate workflows across brokers, admin staff, and contractors
Oversee external collaborators including copywriters and social media managers
Rigorous maintenance and improvement of filing systems, records, and documentation (digital and physical)
Support vendor, landlord, and client relations
Support marketing initiatives and new business development
Manage multiple calendars and scheduling needs
Handle day-to-day administrative and operational tasks

Qualifications

Proficiency with Google Workspace (Docs, Sheets/Excel, Drive)
Experience with Basecamp
Proficiency in Jotform (forms, workflows, internal processes)
Working knowledge of Word Press (content updates, basic site management)
Proficiency in Canva for simple marketing and operational design needs
Experience with Kit (email marketing, tagging, and basic automations)
Familiarity with Zapier for workflow automation and system integrations
Experience with website, database, and CRM management (Salesforce)
Experience with event planning, marketing, or social media campaigns
Strong organizational and time-management skills coupled with strong communication
Ability to work independently, self-prioritize, and keep leadership organized
Comfort operating in a fast-paced, non-traditional work environment

Experience or strong interest in real estate is preferred. Project management experience is a plus.
Realty Collective is proud to be an Equal Opportunity Employer.

Schedule & Work Style

Primarily Monday–Friday, 10am-6pm
Occasional extended hours, weekend availability, or off-hours support as needed
This role is in-person and not remote

Who We Are
Realty Collective is a female-founded, Brooklyn-based real estate brokerage committed to values-driven work. We’re not interested in speculative development or treating real estate as a cash grab. We believe in community, integrity, and long-term impact.
We expect a lot—but we also invest in our people, offer meaningful growth opportunities, and genuinely want our team to succeed.

How to Apply
Please email your Resume below.
Instead of a traditional cover letter, include a few sentences in the body of your email explaining why you feel you’d be a strong fit for this role.

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