CAPEX Procurement Support Lead

Description of Service

• Familiarization with the Client organization and the Project
• Meeting the Global and Site Procurement Representatives, understanding roles and responsibilities within the Team. Understanding procurement support model applied for CAPEX projects.
• Understanding CAPEX projects to which procurement support services will be performed, roles and responsibilities within the Project Team.
• Where applicable, taking over CAPEX projects and related procurement tasks from the former project procurement lead finishing his engagement.
• Alignment on tasks with highest urgency with the Global and Site Procurement Representatives and responsible project managers and subject matter experts.
• Continuous cooperation with the relevant business functions and project management functions, key stakeholders, early indication of requirements towards specifications, bill of quantities, supplier communication, etc.
• Training on Client's Capital Procurement Process, Procurement Policy and Contracting Policy governing the procurement activities in CAPEX projects on a mandatory basis
• Training on Client systems required to the performance of capital procurement work:
  Axxerion (including document toolkit), Coupa, invoice and payment management as well as the related roles and responsibilities
• Training on Client’s Capital Process and procurement activities related to funding requests and underlying procurement planning.
• Understanding cooperation and synergies between global category management and capital procurement work, as well as the relevant KPIs (Savings, Ariba Sourcing, Competitive Sourcing, E-auctions, Supplier Innovations) and consultant contribution.
• Training on local site related requirements with special regards to EHS

• Parties introduced to each other, roles and responsibilities clarified, procurement support model for CAPEX projects explained.
• Parties introduced to each other, roles and responsibilities clarified, key information (goals, deliverables, start, finish, drivers) on the Project explained. Handover protocol prepared.
• Understanding procurement tasks and their urgency, prioritization.
• Solid and well-working relationship with the engineering and project management function, specifications developed in line with the procurement requirements enabling competitive selection processes.
• Consultant is familiar with the requirements described in the policies and able to apply these in the Project
• Consultant is familiar with systems used at Client and is able to actively use these in the Project; related roles and responsibilities clarified.
• Consultant is familiar with and understands the Capital Process and procurement activities related to funding requests.
• Consultant work is performed in full compliance with the category strategy and management requirements and is able to materially contribute to the fulfilment of the relevant key performance indicators.
• Consultant is aware of the EHS and other requirements at site.

• Understanding the equipment and services list of Projects as well as highest priority items.
• Preparation of the tender documentation related to upcoming procurement events which shall be started as soon as the funding of the project is complete.
• Sourcing events to be prepared with in the Ariba E Sourcing system if the purchasing value requires using the Ariba ESourcing system (over 100,000 USD)

• N/A
• Request for Proposal (RFP) documents, Price Sheets, draft MSAs prepared, RFPs ready to launch
• Sourcing events ready to start

• Checking contract data base for existing and potential new master services agreements
• Preparing the Confidentiality Disclosure Agreements to be signed by suppliers / Get Confidentiality Agreements signed by suppliers and Client.
• Finalization of long list of eligible suppliers including contact information
• Development and updating of the Procurement Planning Table based on the Equipment and Services List of the Project, indicating key milestones related to each purchase, potential suppliers,…