Event Marketing Specialist

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Brookhaven, GA, US

7 days ago Requisition

This is an IN-OFFICE position in our BROOKHAVEN, ATL Office.

Tele Specialists is transforming healthcare delivery as the nation's largest and fastest-growing digital healthcare leader. By providing expert neurological and psychiatric care directly to over 400 hospitals and health systems across the country, we don't just provide care; we pioneer solutions that make quality healthcare easily accessible.

Join a team where your passion meets our purpose. If you’re inspired by innovation, thrive in a collaborative and entrepreneurial environment, and want to be a part of a team that’s reshaping the future of patient care, we want you on our team. At Tele Specialists, you'll discover more than just a job. You will be able to experience meaningful work, accelerated career growth, and the opportunity to redefine healthcare for the future.

• A great culture with a team environment
• A fun, diverse work environment
• A rapidly growing company with career advancement opportunities
• Medical, Dental and Vision benefits
• Tuition Reimbursement
• Paid Vacation
• Leadership Training Classes

The Senior Event Marketing Coordinator is responsible for the planning, logistics, and execution of Tele Specialists’ conferences, trade shows, sponsored events, and internal/external special events. This role is highly operational and execution-focused, ensuring events are delivered professionally, on time, and aligned with defined objectives and brand standards.

• Manage the end-to-end logistics for national and regional conferences, trade shows, sponsor ships, and special events
• Own event timelines, checklists, and execution plans once strategy and goals are set.
• Coordinate venue requirements, booth assets, shipping, vendor orders, registrations, catering, lead capture tools and travel logistics.
• Manage exhibitor kits, sponsorship deliverables, deadlines, and on-site requirements.
• Ensure all materials, signage, and booth assets are prepared, shipped, tracked, and returned properly.
• Serve as the on-site operational lead for assigned events (or remote coordinator when appropriate).

• Coordinate booth setup, teardown, and staffing schedules.
• Ensure booth readiness: signage, collateral, demos, giveaways, lead capture tools.
• Act as the primary point of contact for show services, vendors, and event organizers.
• Troubleshoot real-time issues calmly and professionally during events.
• Ensure brand standards and professionalism are consistently upheld onsite.

• Serve as the executional liaison for internal stakeholders:
  • Clinical Services & Medical Leadership
  • Physician Recruitment
  • Business Development & Client Account Management
• Gather event needs and inputs, clarify requirements, and translate them into execution plans.
• Support the Executive Director of Marketing with preparation for:
  • Pre-show plans
  • Sponsorship and speaking opportunities
  • Run-of-show schedules
  • Staffing plans
  • Post-event summaries and follow-up needs
• Ensure alignment between stakeholders without owning strategic prioritization decisions.

• Attendee lists
• Calendar coordination
• On-site agendas and staffing plans
• Support post-event activities, including:
  • Lead list consolidation and handoff
  • Post-show follow-up tracking
  • Survey distribution (if applicable)
  • Expense reconciliation and documentation
• Assist with post-event debrief materials and performance summaries for leadership.

• Maintain event calendars, planning documents, and standardized checklists.
• Track budgets at the event level (expenses vs. approved amounts).
• Maintain vendor lists, templates, and historical event documentation.
• Support continuous improvement by documenting lessons learned and execution insights.

• Bachelor’s degree in Marketing, Communications, Hospitality, or related field preferred (or…