Executive Assistant to President

The Executive Assistant to the President serves as a strategic business partner and operational extension of the President, supporting executive decision-making, organizational effectiveness, and cross-functional coordination. This role is responsible not only for high-level administrative support, but also for managing complex priorities, driving key initiatives, supporting company-wide communications, and ensuring the Office of the President operates with excellence, discretion, and alignment to organizational goals.

A successful candidate demonstrates sound judgment, anticipates needs, manages competing priorities with minimal direction, and plays a trusted role in confidential, high-impact matters.

• Manage the President's calendar, schedule appointments, and coordinate meetings, both internal and external, ensuring all relevant documentation and information are provided in advance.
• Prepare and edit correspondence, presentations, reports, and other documents as required, maintaining accuracy and confidentiality. i.e. Board Presentations, All Employee meetings, Strategic Planning sessions, etc.
  • Handle incoming emails and messages, prioritizing and responding on behalf of the President when necessary.
• Arrange travel itineraries, accommodation, and logistics for business trips, ensuring all arrangements are seamless and efficient.
• Prepare executive-level materials including board presentations, company-wide communications, strategic planning materials, and leadership presentations.
  • Act as a primary point of contact for the Office of the President, managing incoming requests, communications, and follow-up with sound judgment and confidentiality.

• Lead the planning and execution of high-level meetings on behalf of the President, including All-Employee Meetings, leadership meetings, and strategic planning sessions, etc.
• Develop agendas, coordinate pre-work, prepare materials, and ensure key stakeholders are aligned and prepared.
• Attend meetings as requested to capture key decisions, document outcomes, and track follow-up actions to support execution.
• Coordinate logistics for complex meetings and events, including venues, catering, technology, and vendor management.
• Partner with internal leaders to ensure meetings are productive, well-structured, and aligned to organizational priorities.
• Track commitments and action items across initiatives to help ensure accountability and progress.

• Collect, analyze, and synthesize information to support executive decision-making and strategic planning.
• Prepare concise summaries, reports, and briefing materials to ensure the President is well-informed and prepared for meetings, presentations, and key initiatives.
• Conduct research on organizational, operational, and external topics as requested, translating findings into actionable insights.
• Maintain organized and confidential records, files, and documentation for the Office of the President, ensuring accuracy and ease of access.
• Manage sensitive and confidential information with the highest level of discretion and professionalism.

• Build and maintain strong, trust-based relationships with executives, managers, employees, board members, and external partners, representing the President and the organization with professionalism and integrity.
• Serve as a key liaison between the President and internal stakeholders, facilitating clear communication, alignment, and follow-through across the organization.
• Exercise sound judgment when handling sensitive interactions and situations, ensuring matters are addressed thoughtfully and confidentially.
• Foster collaboration across departments by supporting communication flow and helping remove barriers that impact executive priorities and organizational effectiveness.
• Represent the tone, values, and expectations of the Office of the President in day-to-day interactions.

• Lead and support high-impact initiatives on behalf of the President, including organizational projects, process improvements, and cross-functional efforts that support company priorities.
• Partner with the President on strategic initiatives by conducting research, developing materials, coordinating stakeholders, and supporting execution.
• Play a key role in planning and executing company-wide initiatives and events such as All-Employee Meetings, leadership events, board meetings, milestone celebrations, culture-building efforts, and spearheading technology and workflow enhancements.
• Identify opportunities for improved workflows, communication, and operational efficiency within the Office of the President and broader organization.

• Bachelor's degree in business, communications, or a related field strongly preferred.
• Proven experience as an Executive Assistant supporting C level executives or similar role.

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, One Drive, Teams) and document management…