Administrative Assistant

Description

We are looking for an organized and bilingual Administrative Assistant to join our team at a Property Management Company in the Bronx, New York, on a contract basis. This role involves supporting office operations for a dynamic group of up to 70 individuals, ensuring smooth daily workflows and a welcoming environment for visitors. The position is ideal for someone with experience in real estate or property management, though this is not required.

Responsibilities:

- Serve as the primary point of contact in the office, assisting both on-site and hybrid workers with various needs.

- Coordinate lunch schedules, manage deliveries, and ensure accurate tracking and confirmations.

- Oversee the booking and organization of conference rooms.

- Manage visitor security by logging their information and directing them to appropriate areas.

- Welcome visitors to the reception area and provide refreshments such as coffee, tea, or water.

- Prepare Fed Ex shipping labels and handle package assembly.

- Sort and distribute incoming mail efficiently.

- Maintain a detail-oriented and friendly atmosphere at the reception area, greeting guests and staff alike.

Requirements - Must be fluent in Spanish; the ability to write in Spanish is a plus.

- Previous experience in real estate or property management is preferred.

- Strong organizational skills and attention to detail are essential.

- Ability to effectively coordinate schedules and deliveries.

- Proficiency in handling conference room bookings and visitor management.

- Familiarity with administrative tasks such as mail sorting and package preparation.

- Excellent interpersonal skills to create a welcoming office environment.

- Comfortable working in a fast-paced office with up to 70 staff members. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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