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Administrative Assistant- NORC
Job in
Bronx, Bronx County, New York, 10475, USA
Listed on 2026-01-07
Listing for:
Jewish Association Serving the Aging
Full Time
position Listed on 2026-01-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical
Job Description & How to Apply Below
Schedule:
Monday-Friday: 8:30AM-4:30PM
Hours Per Week: 35
DUTIES AND RESPONSIBILITIES:
- Implements office administration procedures under direction of supervisor. Develops new procedures, schedules workflow and assignments to meet deadlines. Composes own correspondence.
- Produces letters, memos, proposals, statistical material, or reports in draft or final form. Proofreads and corrects documents.
- Answers telephone, routes calls, takes messages, and arranges meetings. Takes minutes as needed, transcribes and distributes to attendees. Establishes and maintains office filing system. Maintains a petty cash fund, reconciles and files for reimbursements. Sorts and distributes incoming mail, prepares outgoing mail for mailing. Maintains and submits payroll time sheets.
- Maintains office supply inventory, prepares orders for office supplies, equipment, and other items. Contacts outside agencies to solicit information and assistance.
- Compiles statistical reports and other data under direction of supervisor.
- Handles confidential memoranda for director.
- Performs other duties as requested.
- High School graduate or equivalent.
- Bilingual in Russian and English is required.
- Ability to type a minimum of 65 wpm.
- Ability to handle confidential information with sensitivity and discretion.
- Ability to handle own correspondence and the ability to express himself/herself clearly and concisely via oral and written communication.
- Ability to complete assignment efficiently, set priority, meet deadlines, work on several projects at once, and to deal with staff effectively.
- Must be computer literate, and willing to learn program-specific software.
- Proficient in Microsoft Word, Word Perfect 5. 1, Excel, and other software as needed.
- Ability to use electric typewriter, computer, photocopier, fax, calculator, and other office equipment.
- Good grammar, spelling and arithmetic skills.
- Sensitivity to and understanding of the needs of the elderly.
- Minim um two years secretarial or other clerical experience.
- Must be able to communicate in English, both verbally and written.
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