Admin Assistant

Job Title:

Administrative Assistant

Location:

Bromley, Greater London Contract Type:
Fixed Term Contract (12 Months)
Working Pattern:
Full Time Are you an organized, proactive individual with a knack for keeping things running smoothly? Our client is seeking an enthusiastic Administrative Assistant to join their dynamic team in Bromley! This is your chance to make a significant impact within a vibrant organization, where your talents will shine.

Key Responsibilities:

As an Administrative Assistant, you'll play a crucial role in supporting our leadership team and ensuring the office operates seamlessly. Your day-to-day tasks will include:
Scheduling & Calendar Management:
Coordinate meetings and manage calendars to optimize the time of our managers. Meeting Preparation:
Compile and organize documents and materials for meetings to ensure everything is ready for success. Event Planning:
Help organize meetings, events, and catering to create memorable experiences. Purchasing & Supply Management:
Utilize Ariba for efficient purchasing and supply chain management. Resource Management:
Assist with onboarding new hires, managing leavers, and resource allocations. Travel Planning:
Create detailed travel itineraries to keep our team moving smoothly. Expense Management:
Track expenses and maintain organizational charts. Visitor Management:
Ensure a warm welcome for visitors and manage access protocols. Communication:
Distribute organizational communications and reminders regarding trainings and surveys.

What We're Looking For:

Our ideal candidate is not only resourceful and adaptable but also thrives in a fast-paced environment. Key qualifications include:
Communication

Skills:

Strong written and verbal communication skills to interact with senior executives and team members. Technical Proficiency:
Must be proficient in MS Office (Outlook, Word, Excel, PowerPoint) and familiar with Bank of America systems such as Concur and Ariba. Attention to Detail: A meticulous approach to tasks and an ability to juggle multiple priorities in a deadline-driven environment. Problem Solver:
Proactively identify and resolve potential conflicts or issues, maintaining confidentiality at all times. Positive Attitude: A polished, enthusiastic demeanor that brings energy to the workplace.