Expenses & Travel Coordinator

Position: Expenses & Travel Coordinator
Location: Bromley Town

ersg are looking for an Expenses & Travel Coordinator to join our Operations team in our Bromley HQ - this is a 12 month maternity cover. This role is designed to optimise the efficiency and effectiveness of the company's travel arrangements. The ideal candidate will be able to demonstrate a high level of accuracy and attention to detail as well as being fast-learning and motivated.

We are looking for someone with excellent organisational skills, is willing to work under pressure and to tight deadlines.

This role is a great opportunity to impact the company's bottom line and to significantly streamline existing processes. The ideal candidate will be organised, have a keen eye for detail and a drive to improve processes.

Responsibilities include:

Administration:

Book flights, hotels and car hire for contractors as required by consultants
Liaise with travel companies to obtain best rates, bulk discounts etc
Liaise with contractors to ensure they have correct documentation for travel
Resolve issues and obtain refunds where appropriate
Keep in touch with contractors to ensure any issues arising are dealt with appropriately.

Accounting:

Ensure costs of travel are recorded in a timely and accurate manner in RSM
Ensure all relevant documentation is provided to billing team to enable recovery of costs from clients where applicable
Ensure costs of travel are recorded in the Sage accounting system.
Ensure amounts billed to clients are correctly allocated to outstanding costs
Ensure any deposits are recovered from hotels and other accommodation
Provide insightful reporting to billing team to maximise recovery of costs
Maintain database for company's carbon data reporting

About you:

Fluency in English, other languages are desirable
Competent in Microsoft Office
Great attention to detail
Excellent communication and organisation skills
Ability to work efficiently under pressure or to tight deadlines
Ability to work independently and as part of a team

* This role is based in on site 4 days per week
* ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit