Bilingual Spanish-Speaking - School Secretary​/Registrar

Position Type:
Secretarial/Clerical

Date Posted:
1/26/2026

Location:
Lindop School District 92
Title: Bilingual Spanish-Speaking - School Secretary/Registrar

Reports to: School Principal

Definition: The Bilingual Spanish-Speaking School Secretary/Registrar handles administrative details, schedules appointments, handles school communication, and clerical duties such as answering phones, responding to email, typing reports and faxing documents. The School Secretary/Registrar is aware of what's going on at the school on a day-to-day basis.

Major Policy Responsibility: The busy office environment requires high levels of concentration while coping with frequent interruptions.

Duties and Responsibilities:

Assist Spanish-speaking families by phone and in person.

Translate flyers and other materials as requested.

Distributes Mail

Answers Phones

Responds to inquiry from staff, students and Parents

Maintains Communication Log

Schedule appointments for Principal and Assistant Principal

Maintains Student Data Base

Input Power School Student Info including but not limited to student demographics, attendance, etc.

Prepare Student Record Reports

Manages Deliveries (UPS/Fed Ex)

Maintains and copies SWIS and sends letters on Discipline

Collect Phone logs (Teachers)

Laminate Projects and Maintains Inventory

Background Checks for Parents and Volunteers

Registration

Graduation

Maintains and Processes student records

Maintains Cumulative Folders

Collects Lesson Plans

Processes Transfer Requests

Manages Substitutes (AESOP)

Monitor and reconcile accounts for the Principal and Assistant Principal

Enter requisitions, check deliveries and arranges distribution of goods

Compose correspondence and effectively use technology

Identify and address errors and discrepancies professionally and in timely fashion

Attend workshop and seminars to improve the operations

Evaluates the system and provide recommendations for improvement

Responsible for safety protocols as outlined in the School Emergency Operations Plan

Separate and distribute basic school supplies throughout the school year, as requested by staff members

Track and maintain supplies inventory in district storeroom

Greet visitors, determine nature of business, secure proper identification for name badge as outlined in policy manual

Answer telephone to provide information, take messages, and transfer calls

Performs secretarial duties (i.e. compose memos, draft letters, etc.)

Perform duties to support the Lunch Program

Mailings and Notifications:

Process requested fax

Principal Newsletters

Coordinate Report Cards Distribution

Conduct Automated Message Alerts

Letters for Detention or suspension

Sends out Attendance/Tardy Notices

Prepares Letter of Recommendation for High School Students

Qualifications:

Be at least 18 years of age with an Associate Degrees preferred.

Ability to follow both written and oral directions.

Willing to work with and around adults and children.

Follow work schedules and procedures.

Be willing to learn new skills and follow directions.

Have basic computer skills and be proficient in Microsoft Word, Excel and Google Platform

Terms of Employment:

Hourly Salary is commensurate with experience and education

FMLA is a minimum of 4 weeks.