Depot Administrator

Type:Permanent, Full-time
Working Hours:Monday – Friday, 08:00 – 17:00 (40 hours per week)

Welfare Hire, Part of Kelling Group

We are seeking a proactive and detail-oriented Depot Assistant to join our dynamic team at our Bristol depot. This role is essential in supporting the Depot Manager with the day-to-day running of operations, ensuring smooth workflow, and maintaining efficiency across all depot activities. The successful candidate will also provide cover for the Depot Manager when required, making this a great opportunity for someone looking to develop their leadership and operational skills.

• Administrative & Operational Support:
• Allocate all fleet numbers onto Syrinx.
• Allocate work to employees on a PDA.
• Complete and maintain daily stock sheets.
• Book and coordinate electrical test inspections, ensuring all completed certificates are properly filed.
• Liaise with Head Office to ensure all van MOTs are recorded and up to date.
• Liaise with AHN Breakdown team to manage the Vehicle repairs.
• Record and monitor weekly vehicle mileages.
• Transport & Logistics:
• Assist in planning and coordinating transport.
• Process external haulier Proof of Deliveries (PODs) & Proof of Collections (POCs).
• Arrange and book agency drivers when required.
• Liaise with the Fleet and Transport team.
• Fleet & Compliance:
• Conduct weekly fleet audits on a rota basis.
• Ensure compliance with company policies and procedures.
• Support in maintaining accurate and up-to-date records for all vehicles and equipment.
• General Duties:
• Provide cover for the Depot Manager when required.
• Handle any ad-hoc administrative tasks to support depot operations.

• Strong verbal and written communication skills.
• A professional and polite telephone manner.
• Customer service experience with a problem-solving mindset.
• Logistics and planning experience (preferred).
• Confidence and ability to deputise for the Depot Manager when required.
• Experience handling multiple tasks in a fast-paced office environment.
• Exceptional attention to detail and accuracy.
• Strong teamwork skills with the ability to work independently when necessary.
• Ability to work effectively under pressure with minimal supervision.
• Proficiency in IT systems including Excel, Word, and Outlook.
• Previous experience in the plant hire industry is desirable but not essential.
• 25 days holiday plus bank holidays per year