Trainee Personal Assistant

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors.

Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.

Our company is split into two business areas:

Utility Infrastructure - Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK’s largest network owners and operators.

Social Infrastructure
-Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

United Infrastructure is looking for a Trainee Personal Assistant to work alongside our Executive Assistant. This is a fantastic opportunity for someone looking to start their career in executive support, gaining hands-on experience and developing the skills needed to provide high-quality administrative and organisational support.

Key Responsibilities:

As a Trainee Personal Assistant, you’ll be supported and mentored while learning how to:

Handle confidential and sensitive information securely and appropriately.

Provide general administrative support, including diary management, scheduling meetings, and coordinating correspondence.

Support travel and accommodation bookings.

Preparing meeting rooms

Assist with the MD’s expenses, ensuring accurate records are kept

Liaising with Finance to process invoices and payments on time.

Draft and format documents, briefing papers, reports and presentations.

Assist in screening enquiries, requests and emails, escalating when appropriate.

Provide reception cover when required

Liaise with colleagues, clients, and stakeholders in a professional manner.

This role is designed for someone at the beginning of their Personal Assistant career. We’re looking for individuals who are:

Keen to learn, with a proactive and positive attitude.

Highly organised with good attention to detail.

Confident communicators with strong interpersonal skills.

Able to manage time effectively and balance multiple tasks.

Discreet and professional when handling sensitive information.

Competent with Microsoft Office (Word, Excel, PowerPoint, Outlook) — training and development will be provided where needed.

A competitive salary and benefits package.

Support to further develop your skills.

A collaborative and supportive working environment.