Project Coordinator - Medical Communications

Project Coordinator - Medical Communications

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• Responsibilities:
  You will oversee a range of administrative, coordination and scientific tasks related to client projects, as well as contribute to company and team initiatives
• Salary: £35,000 per annum
• Benefits:
  Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training and more
• Role Type:
  Full-time, permanent
• Start Date:
  
  The ideal start date for this role is March, April or May 2026, and you will be asked to state your availability on your application form
• Final date to receive applicationss:
  There is no Final date to receive applications for this role. However, we strongly recommend applying as early as possible as the role will close when suitable candidates are found
• Location:
  
  This role is available in our Global Headquarters in Cambridge, as well as our London, Manchester and Bristol offices

In this role, you will support our scientific project teams with administrative, coordination and scientific tasks. In a typical week, you will oversee the delivery of scientific work to our clients, identifying and implementing process improvements and enhancing quality and efficiency within the team and company. You will primarily work on Publications or Medical Affairs projects in this role.

• Formatting, consistency and general quality control review of scientific documents, including reports, slide sets, manuscripts, abstracts and posters
• Assisting Project Managers with client and healthcare professional communication on multi-component projects, as well as the production of progress reports and summaries that enhance the level of customer service delivered
• Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards
• Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager
• Scheduling meetings, recording minutes and coordinating their distribution
• Assisting the team with the development of planning tools to optimise its productivity and cross-collaboration with other teams
• Supporting the accurate referencing of scientific materials, including preparing reference packs
• Screening records for relevance to research questions and extracting data from relevant publications
• Liaising with our Creative team on the development of figures and other visuals to be included in reports
• Supporting the development of client proposals and tracking those sent and responded to
• Management of project compliance, which includes completing compliance training, preparation of project compliance documentation, liaising with client compliance teams and acting as the internal point of contact for all compliance-related queries
• Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies, to ensure smooth delivery of projects
• Taking ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
• Helping our Analysts and Medical Writers translate project methods and results into engaging reports and slide sets
• Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
• Helping project teams keep abreast of the latest potentially relevant sources of information and industry guidelines to inform their project work, as well as keeping all internal resources up to date
• Organising monthly team meetings and other internal activities

We believe that having face‑to‑face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognise that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to…