Office Coordinator - Part Time

Office Coordinator - Part Time 22.5 hours per week

This role provides administrative support to ensure efficient office operation. It supports managers and employees through various tasks and ensures all tasks are completed accurately, delivered with high quality and timely.

• Responsible for upkeep of building furnishings and non-technical equipment including cleaning security and space management.
• Ensuring facilities suppliers deliver high quality services with maximum value for money and with appropriate commercial terms and conditions in place.
• H&S Manager - ensure compliance with Health & Safety legislation implementing changes and updating H&S policy where necessary.
• DSE assessments for all new employees within the UK and following changes to any employees circumstances.
• Update risk assessments on an annual basis and when structural changes occur in the office.
• Ensure all electrical items in the office are PAT tested annually and that visual PAT tests are completed on all new electrical goods (including TVs for testing) by the IT Manager.
• Organise customer deliveries via DHL (including customs invoices).
• Organize deliveries/collections to/from remote colleagues.
• Collect and distribute incoming mail.
• Book travel accommodation meetings and client lunches etc.
• File and record documents based on established procedures.
• Purchasing goods and services as requested/required via PO.
• Compose business letters, reports and other internal communication.
• Take minutes for meetings as and when requested and delegate actions raised.
• Other miscellaneous admin duties.

• Ability to self-motivate and work independently without close supervision.
• Excellent computer skills and proficiency working with Microsoft Office and Excel.
• Positive can-do attitude to tasks with good time management/organisational skills.
• Good oral and written communication skills.
• Awareness of policies and procedures of H&S in the workplace.

H&S IOSH Managing Safely (including DSE) not mandatory but beneficial.

• Fire Marshal - not mandatory but beneficial.
• Emergency First at Work - not mandatory but beneficial.

• Competitive starting salary that rewards your skills, drive and hard work.
• Life insurance, pension plans, annual leave.
• Incredible opportunities to grow and develop your career.
• A buzzing work atmosphere where innovation and excellence are the name of the game.