Contract Administrator

Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience delivering building services maintenance to the corporate, healthcare, education, retail, transport and manufacturing sectors. It also ensures optimum energy efficiency for every property portfolio it manages.

We are looking for a responsible Contract Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts. A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks. Ultimately you should ensure all our contracts conform to legislative requirements and meet our company goals.

• Ensuring all client instructions are logged
• Responding to customer communication via telephone and email
• Allocation of jobs to specific engineers and purchase orders to subcontractors
• Communication with colleagues/team – keeping them informed of client changes/requirements
• Administrative support per contract with the Clients and Contract Managers daily
• Running monthly reports
• Renewing and amending contracts
• Negotiating sales with subcontractors
• Maintaining your own contract planner
• Resolving queries with invoices for planned maintenance works
• Issuing PQQs and setting up of new subcontractors
• Supporting Mobilisation when required

St Ives, Cambridgeshire

Monday-Friday 8:30am-5pm

• Previous administration support experience
• Good MS Office skills including Excel and Word
• Able to produce professional written communication
• Highly organised with effective time management and ability to multitask
• Flexible and adaptable at any given moment, and able to work to strict timescales
• Able to remain calm and considered
• A proactive individual with excellent interpersonal and influencing skills when following up for information
• Experience of working within a fast-paced environment
• Standard Grade Qualification in English or Equivalent
• Strong attention to detail
• Maths skills

• Holiday Allowance
• Pension enrolment after 3 months service
• Wellbeing 360 health benefits access
• Local and nationwide discounts

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