Property Administrator

4 days ago Be among the first 25 applicants

This range is provided by Workman LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

About The Role

A varied and responsible position providing administrative support to the Client Partner and property management team. Working with the Client Partner, the team is responsible for managing the Clients property portfolio, with a focus on delivering excellent service and maintaining strong occupier relations.

The Property Administrator will support the Client Partner and property management team to coordinate the Clients portfolio including reporting, data management, KPI attainments and overseeing one off projects.

This is an opportunity for a well‑organised and driven individual to take a key coordination and oversight role to support Workman's prestigious Client instructions.

Coordinate and collate updates for monthly/quarterly reporting, including chasing PM teams, preparing and checking output as well as ensuring reports are delivered on time.

Ensuring the PM teams update trackers at the required intervals and escalating to the Client Partner where appropriate.

Submitting trackers and reports by the deadlines set. Reviewing and suggesting more efficient ways of working or simplified processes.

You will be the first point of contact for Occupiers inquiries.

Work with the FM team and liaise with Contractors to draft framework agreements in compliance with the firm's procurement policy.

Act as the point of contact for data queries, coordinating the response from the various PM teams. Carry out regular data integrity checks and update the property management systems.

What Matters Most In This Role

Building and maintaining close professional relationships with Clients, Occupiers and the PM teams is paramount to your success.

You will have experience with multi‑tasking and working towards tight deadlines. You will regularly deal with a range of inquiries quickly and efficiently.

Attention to detail is crucial, especially in the maintenance of our databases, approving contractor invoices and preparing quarterly reports to send to clients.

You must have strong working knowledge of Microsoft Word, Excel, Teams and SharePoint.

Previous experience of working in property management with knowledge of service charges, including budgets and other relevant standards is desirable.

Other Duties Will Include

• Support the PM team on the completion of service charge budgets and reconciliations.
• Review and update Health and Safety Reports with measures provided by the PM team to reduce risk.
• Support the PM team to develop and implement emergency response plans.
• Provide support with sustainable property management, to include the collection, management and analysis of utility data.
• General support where required to lead smaller projects with the Client team and the wider business.

What We Expect From You

Readiness to take responsibility, act on your own initiative and remain calm under pressure.

Attention to detail, problem‑solving, time management and organisational skills.

An understanding of UK property laws and regulations, including safety standards would be beneficial.

A proactive, practical and positive approach to work is required.

Excellent communication skills with the ability to build relationships with occupiers, contractors and other stakeholders across the business is paramount.

Resilience and the ability to work within the dynamic nature of the property market while adapting to changing circumstances and processes.

Why Workman?

• Hybrid is working to offer you a great work‑life balance, with a minimum of three days in the office.
• Core working hours allow for added flexibility and help benefit your work‑life balance.
• Discretionary annual bonus and salary reviews.
• Healthcare, life insurance & wellness programme.
• Long service additional holidays, your birthday off and an extra day between Christmas and New Year.
• Lifestyle benefits to suit you: gym membership, cycle‑to‑work, buying and selling holiday to name just a few.
• Social events throughout the year include a firm‑wide Christmas party.
• Generous referral bonus.

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