Project Accountant Administration Assistant

At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 19 countries and around 42,000 employees. We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every single day across our international network. IVC Evidensia exists to champion the long‑term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners.

Working in Group Finance, reporting to the Project Accountant, the Project Accountant Admin Assistant will work in close partnership with the Project Accounting team made up of three team members to accurately record all CAPEX and Below the Line costs across the IVCE Group. Receiving requests from across the business from Project Managers to Budget holders, you will be responsible for ensuring that the day‑to‑day Admin tasks are actioned to keep project records up to date and aligned with other areas of the business.

• Monitor Projects Mailbox and action requests as appropriate including the set‑up of new Projects
• Daily processing of APEX (the Group online CAPEX approval tool) requests for all countries
• Implement the new two‑step Property projects approval process
• Set‑up of new Maintenance CAPEX codes for each new clinic when requests received from the central teams
• Action any Zendesk tickets received in the shared mailbox
• Respond to ad‑hoc Genpact & Project Manager queries and requests for information
• Power BI Access administration & ensuring the Glossary page is up to date

• Regular data cleanses by working with the Master Data Management team to align Projects with Clinical approval hierarchies
• Lead on a new initiative to update the End Date for all Growth and Investment projects
• Ensure all new Projects are set up with the correct Start and expected End dates

• Provide support on the accounting system transition for Canada Project Accounting
• Assistance with the Group CAPEX Reconciliation and commentary on variances
• Work closely with the Management Accounting team to clear down CAPEX work in progress reconciling items
• Track IT Acquisition technology workstream projects to ensure onboarding Technology costs have been assigned correctly to the new clinics
• Assist with transferring all Project costs into Parent company upon legal merger of Group entities
• Assist with key Opex Project Accounting as and when required

• Experience with in an administration role with some exposure to accounting environment

• A positive communicator with self‑determination to improve processes
• Experience of Admin within an Accounting environment desired
• Interest in developing professionally with view to progressing with accountancy qualification
• Relationship building skills

As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long‑term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

• Work‑life balance
• 26 days annual leave
• Cycle to Work scheme
• Initiatives focused on employee wellbeing
• Pension
• Discretionary Bonus
• Discounted staff pet care
• Dog Friendly office
• Free Parking available at Head Office

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgement. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.