Sheriff's Office Administrative Assistant - Jail

What Success Looks Like In This Job

The purpose of this position is to provide clerical support to sworn and non-sworn members of the Jail Division, Sheriff's Office and to other members of the law enforcement community and the citizens of Adams County. This position performs moderately complex and varied administrative functions. Requires the application of independent judgment, interpretation of applicable policies, procedures, and departmental guidelines.

• Perform clerical duties i.e., processing incoming mail to the Division Chief and administrative offices, screen phone calls for the Command staff and schedule meetings and appointments for all Command Staff.
• Compile and archive statistical data for Division reports.
• Complete Telestaff rotational assignment changes and update employee information.
• Type memorandums and correspondence for command staff and supervisors.
• Proofread miscellaneous documents for accuracy for supervisors, sergeants, and line staff.
• Create and transcribe highly confidential documents for internal affairs investigation files and other personnel matters.
• Provide support to command staff, supervisors, and employees regarding personnel issues i.e., TRD, leave status, rotational assignments, and appropriate licensing (CDL, notary) etc.
• May provide documentation for County Attorney’s Office for inmate civil actions and request opinion on issues relating to jail operations.
• May collect receipts, reconcile, and verify final county-issued procurement cards statements for Jail Division cardholders.
• May maintain a central depository for Jail Division loss reports, lawsuits and litigation matters, surveys, and revenue reports, i.e., other housing, SS bounty, etc.
• Research and prepare purchase requisitions for budget items.
• Receive, verify and prepare invoices to submit for payment.
• Prepare agenda, attend meetings, transcribe, and disseminate meeting minutes for the command staff and Supervisors meetings.
• Maintain Division employees’ management files.
• Coordinate Division special events.
• May provide coverage during the absence of the Executive Assistant.
• Ensure proper management of gun locker keys.
• Compile quarterly and annual jail reports.
• Facilitate contractor clearances.

• Proficient working knowledge of JMS and PC-Windows, Word, Excel, PowerPoint, Publisher, and JD Edwards highly preferred.
• Ability to type 55 wpm with accuracy.
• Must possess a High School Diploma or GED.
• Three (3) years’ experience in administrative support.
• Two (2) years of college in Business Administration or related field or combination of education and experience equivalent to college education preferred.

2026 Adams County Employee Benefit

Adams County and the 17th Judicial District Attorney's Office complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

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• AFLAC Supplemental Medical Insurance
• Basic Term Life & Optional Term Life Insurance
• Deferred Compensation Plan
• Dental/Vision/Medical Plans
• Generous Vacation/Sick leave
• Long-Term Disability
• Retirement Plan
• Short-Term Disability

• Employee Assistance Program
• Employee Fitness Center
• Employee Health Clinics
• Flexible Work Schedules
• Recreation Center Discounts
• Training & Tuition Reimbursement Programs
• Wellness programs
• Lactation friendly certified workplace

01 Do you possess a high school diploma or have a GED?

• Yes
• No

02 Do you possess at least three (3) years of experience performing responsible office support?

• Yes
• No

03 Are you proficient in computers and their programs?

• Yes
• No

04 Can you type at least 55 words per minute with accuracy?

• Yes
• No

05 Have you ever been responsible for tracking information and producing reports from the information being tracked?

• Yes
• No

06 Have you work in a Detention Facility environment before?

• Yes
• No

07 Do you have any felony convictions?

• Yes
• No

08 Have you applied with us in the last year and been disqualified in any part of the background?

• Yes
• No

09 Have you used any illegal drug or controlled substances in the past 5 years for the express intention of producing a feeling of euphoria or to have an altered state of mind for non-medical reasons?

• Yes
• No
• Required Question