Accounts Payable Lead

This position is with Recordati Rare Diseases, Inc. (RRD), North America, an affiliate of Recordati.

With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical company, listed on the Italian stock exchange, with over 4,500 employees and turnover of over Euro 2bn.

We are a group of like-minded, passionate individuals who go to extraordinary lengths for our patients, customers, partners, investors and the people across the globe who we serve. We develop and commercialise medicines to serve people living with common diseases, as well as those living with some of the rarest, in around 150 countries.

At Recordati, our mantra is simple. We’ve always believed that health, and the opportunity to live life to the fullest, is a right, not a privilege. Whether that is for common diseases or the rarest – we want to give people the opportunity to be the best version of themselves.

This drive will never stop. Together, we will always be reimagining tomorrow – with new ideas, new technologies and new innovations to fight diseases.

Recordati. Unlocking the full potential of life.

Recordati Rare Diseases, Inc. (RRD) develops high-impact therapies for rare diseases, focusing on providing treatments to underserved communities in the U.S. Our mission is to mitigate the impact of rare diseases through increased awareness, better diagnoses, and improved treatment access in endocrinology, metabolic, hematology and oncology franchises. RRD is dedicated to fostering a dynamic work environment that promotes professional growth and a significant impact on patients’ lives.

Reports To:

Accounting Manager
Direct Reports:
None

• Accounts Payable and vendor management.
• Travel and Expense Administration.
• General Accounting for Cash Reconciliations, Fixed Assets, Prepaids, Inventory, Purchase Orders, and Payroll Accounting.

This position will be an integral part of the Accounting and Finance team managing the daily transactional processing of the Travel and Expense and American Express administration, management of Accounts Payable, HST filing in Canada plus additional general accounting duties as assigned. This position will maintain vendor management, purchase order issuance and tracking, and month‑end accrual support. This role will supervise Travel and Expense and Accounts Payable across all functions.

This individual will have exposure to the entire Purchase to Pay process, gaining skills in vendor management, issuance of purchase orders, receipt of invoices and subsequent payment of the invoices.

Travel and Expense

• Ensure that Travel and expense reports are reviewed, audited, and approved in a timely and accurate manner consistent with Policy.
• Review the T&E and AMEX analytics to ensure prompt payments and follow up on late expense reports and elevate T&E exceptions on a timely basis.
• Supervise employee expense report management.
• Administer the automobile expense reimbursement program (MOTUS) for field-based staff.
• Ensure compliance with Sunshine Act reporting for payments to Health Care Providers.
• Manage the data transfer processes between the external systems and the general ledger and our internal budgeting system.
• Liaise with external data/systems providers and ensure the data integrity between external and internal system feeds.
• Oversee the American Express card program including review of payment aging and controls over new and cancelled accounts.
• Perform monthly training for new hires on the Concur and Amex systems.

Purchase to Pay Support

• Manage the local and global vendor management systems and be responsible for the vendor onboarding process.
• Responsible for issuance of purchase orders in accordance with RRD policy, monitoring the approval process and ensuring that SOW documentation is in place.
• Supervise invoice processing and payments.
• Prepare the annual Small Business Administration Program plan and monitor progress during the year on our SBA objectives.
• Support the annual 1099 process, W9, HST tax management.
• Support other initiatives.

Accounting and general responsibilities

• G/L account analysis, reconciliations,…