Staff Assistant, Undergraduate Research Program Manager

Staff Assistant, Undergraduate Research Program Manager Special Instructions for more details.

Please note the following information is required to complete your application for this position: a minimum of one (1) employment history entry. a minimum of three (3) professional reference entries.

Staff Assistant, Undergraduate Research Program Manager

Bridgewater State University’s (BSU) Undergraduate Research Program exemplifies the mission of the university by providing students in all majors with opportunities to engage in faculty‑mentored research and creative scholarship that deepens their learning, professional readiness, and sense of belonging in the academic community. The Staff Assistant plays a vital role in advancing this mission by managing the program’s budget operations, organizing BSU’s annual student‑research symposia, and co‑coordinating student grants and conference travel.

In centering racial equity and social justice, the Staff Assistant works to ensure that research opportunities are accessible and welcoming to all students. Ideal for a highly organized and collaborative budget‑and‑project‑manager, this role offers the opportunity to help shape a nationally recognized undergraduate research program that aims to fulfill BSU’s overarching ব্রি Care.

The Staff Assistant:
Undergraduate Research Program Manager plays a vital role in the program’s mission to provide students in all majors with equitable opportunities to engage in faculty‑mentored research and creative scholarship that deepens their learning, professional readiness, and sense of belonging in the academic Brooks.

Full‑time, 12‑month position, exempt, APA unit position.

Monday – Friday, with flexibility to work 8:30 am–4:30 pm, 8 klacht‑no? Actually 8 am–4 pm, or 9 am–5 pm (Ability to work some Saturdays and evenings, as needed.)

This position may be eligible for hybrid work after the initial 90 days, in accordance with BSU’s remote work policy. можна?

Manage a large and complex budget supporting student research and travel, including but not limited to:

• Track and facilitate funding for project and travel grants, student stipends, and faculty‑mentor compensation.
• Place orders for research supplies, request purchase orders, and prepare reimbursements for students.
• Monitor multiple budget lines andБуд ensuring alignment with university and state procurement regulations.

In collaboration with the Director of Undergraduate Research, manage the program’s grants:

• Maintain data for over 300 student applications annually for Semester Project Grants and Conference Travel Grants.
• Draft customized award letters.
• Maintain records of all funding awarded, including student and faculty information, award amounts, and funds expended.

Organize the planning and execution of BSU’s Adrian Tinsley Program (ATP) Symposium, Mid‑Year Symposium (MYS) and Student Arts & Research Symposium (StARS) (both in‑person and online), including:

• Develop project timelines and manage logistics in collaboration with campus partners and faculty mentors.
• Organize several hundred student abstracts by college and department.
• With the graduate assistant, design schedules for concurrent sessions.
• Manage poster submissions and off‑campus poster printing.
• Provide guidance to student presenters and troubleshoot logistical issues on event days.
• Use long‑term planning tools to track timelines and event logistics.

Provide logistical support for approximately 200 student‑researchers per year who are presenting at academic conferences, including:

• Register students for conferences.
• Work with the Travel Office to manage reservations for flights and hotels.
• Prepare credit‑card authorizations, per diem forms, and reimbursement requests.
Equity‑Focused Recruitment & Student Support

Work to ensure inclusive participation in undergraduate research through intentional outreach and student support, such as through the following ways:

• Design inclusive and accessible outreach materials in print and online.
• Represent the program at Admissions and Orientation events.
• Meet with students wanting…