Accounts Payable Lead

Overview

This position will be an integral part of the Accounting and Finance team managing the daily transactional processing of the Travel and Expense and American Express administration, support of Accounts Payable, plus additional general accounting duties as assigned. This role will support Travel and Expense and Accounts Payable across all functions. This position will assist in vendor management, purchase order tracking, and month-end accrual support.

This individual will have exposure to the entire Purchase to Pay process gaining skills in vendor management, review of purchase orders, receipt of invoices and subsequent payment of the invoices.

Reports To:

Accounting Manager
Direct Reports:
None
Areas Managed:

• Travel and Expense Administration
• General Accounting for Purchase to Pay
• Accounts Payable and vendor management

Travel and Expense

• Ensure that Travel and expense reports are reviewed, audited, and approved in a timely and accurate manner consistent with policy.
• Review the T&E and AMEX analytics to ensure prompt payments and follow up on late Expense reports and elevate T&E exceptions on a timely basis.
• Assist with employee expense report review for accuracy and compliance with company travel and expense policy
• Ensure proper coding, approvals, and supporting documentation are attached to expense reports
• Follow up with employees and approvers to resolve discrepancies or missing information
• Ensure compliance with Sunshine Act reporting for payments to Health Care Providers
• Assist with the data transfer processes between Concur and the general ledger system
• Liaise with external data/systems providers and ensure the data integrity between external and internal system feeds
• Assist with the American Express card program including review of payment aging and controls over new and cancelled accounts

Purchase to Pay Support

• Review vendor invoices for accuracy sent to vendor invoice management system
• Utilize OCR tools to capture and validate invoice data and ensure correct extraction
• Assign correct GL account, cost center, and purchase orders to invoices in SAP
• Support with local vendor management systems and be responsible for assigning invoices to correct approver
• Monitor invoice workflow status, resolve errors or exceptions, and ensure timely posting of invoices
• Support 3-way invoice matching and resolve discrepancies with vendors or purchase order owners
• Assist in reviewing purchase orders in accordance with RRD policy, monitoring the approval process and ensuring that SOW documentation is in place
• Assist Accounts Payable supervisor, as needed, with invoice processing and payments
• Assist with the annual Small Business Administration Program plan and monitor progress during the year on our SBA objectives
• Support the annual 1099 process, W9, HST tax management
• Support other initiatives related to Accounts Payable

Accounting and general responsibilities

• Account maintenance, journal entries, and account reconciliations in support of the travel and expense system
• Preparing support for external audits
• Additional duties and ad hoc analyses will be assigned
• Act in full compliance with all laws, regulations, and policies including adverse events / pharmacovigilance responsibilities.

• Bachelor’s degree or higher in Accounting preferred.

• 2+ years’ experience in an accounting function.

• SAP/S4

HANA, SAP Concur and/or Motus expense is a plus.

• Knowledge of GAAP/IFRS is a plus.

• Demonstrated ability to deliver quality results within a fast-paced, dynamic environment.

• Intellectually curious and highly motivated with a “can do” mindset and good communication skills.

• Strong proficiency in Microsoft Excel, including ability to run

• Accurate, with attention to detail and ability to manage multiple priorities and competing deadlines.

• Goal-oriented, with ability to plan and execute.

• Able to work in fast-paced environments

• Excellent organizational and problem solving skills

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing…