Driver Orientation Coordinator

Job Description

Job Title:

Driver Orientation Coordinator

Date posted:
February 5, 2026

Pay: $20.00 - $24.00 per hour

Department:
Operations / Safety / Training

Reports To:

Operations Manager

FLSA Status:
Non-Exempt

Job Type: Full-time

Work Location:

In person

The Driver Orientation Coordinator is responsible for planning, coordinating, and facilitating all aspects of new driver orientation and onboarding. This role ensures drivers are properly trained, compliant with DOT regulations and company policies, and fully equipped prior to release to operations. The Coordinator manages logistics, documentation, systems compliance, and driver readiness while serving as the primary point of contact for new drivers throughout the onboarding process.

• Orientation Logistics & Coordination
  • Plan and coordinate all driver onboarding/orientation sessions (in-person)
  • Order and coordinate breakfast, lunch, and dinner for orientation classes as required
  • Prepare orientation rooms, materials, schedules, and presentations
  • Create driver name tags and prepare orientation packets
  • Prepare and distribute company merchandise for each driver
• Equipment & Technology Preparation
  • Prep, configure, and distribute tablets for all drivers prior to orientation
  • Ensure tablets are properly set up with required applications, credentials, and access
  • Coordinate equipment assignments with Operations and IT as needed
  • Coordinate email to let all department know attendance of orientation
  • Coordinate release of drivers with safety
• Training & Compliance Management
  • Assure and communicate completion status of all required training modules
  • Identify and communicate any trainings not completed in Tenstreet
  • Coordinate completion of outstanding training prior to driver release
  • Ensure drivers meet all DOT, safety, and company compliance requirements
• Documentation & Systems Management
  • Prepare driver contracts via paper and/or electronic formats
  • Ensure all contracts and onboarding documents are properly completed and executed
  • Upload and maintain all required documentation in Tenstreet and Mc Leod
  • Verify accuracy and completeness of all driver records before activation
• Cross-Functional Coordination
  • Work closely with Safety, Operations, Shop
  • Communicate driver readiness status and outstanding requirements
  • Coordinate driver assignments, onboarding timelines, and system access
• Driver Support & Engagement
  • Serve as the primary point of contact during the onboarding process
  • Provide guidance on orientation schedules, expectations, and next steps
  • Promote a positive onboarding experience to support driver retention
• Reporting & Continuous Improvement
  • Track orientation attendance, completion, and compliance metrics
  • Identify gaps in onboarding, training, or documentation processes
  • Assist in updating orientation materials and procedures as needed

• High school diploma or equivalent
• 2+ years of experience in driver onboarding, transportation, logistics, safety, or training
• Working knowledge of DOT compliance and driver qualification requirements
• Experience using Tenstreet and McLeod or similar TMS/ATS platforms
• Strong organizational, documentation, and communication skills
• Ability to manage multiple priorities in a fast-paced environment

• Experience facilitating orientation or training sessions
• Familiarity with post-accident and drug & alcohol testing procedures
• Experience onboarding CDL and non-CDL drivers

• Detail-oriented with a strong compliance focus
• Professional and approachable communication style
• Strong coordination and time management skills
• Ability to work independently and cross-functionally
• Proficient with technology, documentation systems, and reporting tools

Nova Lines is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• On-the-job training
• Paid sick time
• Paid time off
• Paid training
• Referral program
• Safety equipment provided
• Tuition reimbursement
• Vision insurance