Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department Food Innovation Center South Overview

The Rutgers Food Innovation Center (FIC) - South is a unique business incubation and economic development accelerator program, which provides business and technology expertise to small and mid-sized food and agribusinesses in New Jersey and utilizes its outreach capacity to reach the food industry throughout the nation. The FIC provides extensive programs in training and workforce development; customized and comprehensive business and technical mentoring services;

and a 23,000-sq. ft. USDA- and FDA-inspected facility that enables design, development, analysis, commercialization, and manufacture of value-added food products for sale to retail and food service markets.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Rutgers Food Innovation Center (FIC) - South. This position reports to the Executive Director of the Food Innovation Center (FIC), with direct report to the Business Manager and will be physically based at its Bridgeton NJ (Cumberland). The primary role of the Administrative Assistant is to provide the day-to-day administrative and financial support to the Food Innovation Centers - Bridgeton and New Brunswick.

The position will be resident at the FIC facility in Bridgeton, NJ, but will liaise with other University units as needed.

Among the key duties of the position are the following:

* Provides administrative and financial support at two different locations
-FIC Bridgeton and Mass Spectrometry Lab (SEBS Campus) and assists with Eco Complex location as requested by senior management.

* Handles cash and credit transactions, financial data recording, journal reconciliation, facility events, payroll and inventory.

* Manages the Center's purchases and accounting system using appropriate University procedures.

FLSA Nonexempt Grade 03 Salary Details Benchmark Salary Range - $52,602.48- $57,863 Minimum Salary  Mid Range Salary  Maximum Salary  Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

* Medical, prescription drug, and dental coverage

* Paid vacation, holidays, and various leave programs

* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options

* Employee and dependent educational benefits (when applicable)

* Life insurance coverage

* Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the Flex Work@RU Application System.

Union Description URA-AFT Administrative Payroll Designation People Soft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in a related field or an equivalent combination of education and/or experience and a minimum of two years' relevant experience in administrative function, good communication skills, and computer literacy.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Possesses excellent oral and written communication skills.

* Proven work record that evidences the successful management of an increasing level of responsibilities.

* Ability to work in a professional and independent manner.

* Proficiency with Microsoft Office - Word, Excel, PowerPoint and Outlook.

* Ability to multi-task in a fast paced environment is essential.

* Close attention to details and excellent organizational skills.

* Ability to handle multiple tasks and special assignments in a professional manner.

Preferred Qualifications

* Knowledge of University policies as it relates to Human Resources, Financial Management, Purchasing, Payroll, Travel.

* Flexible with willingness to learn and grow in a fast changing environment.

* Customer service skills.

Equipment Utilized

* University software and systems are a vital part of performing tasks with thin this position. The applicant must keep abreast of…