Residency Program Coordinator

Location Detail:
St Vincents Medical Center (Bridgeport) and St. Vincent's Inpatient Behavioral Health Services (Westport)

Shift Detail:
Shift 1

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St. Vincent's Medical Center in Bridgeport has more than 3,200 employees. It includes a 473-bed community teaching hospital, a 76-bed inpatient psychiatric facility in Westport, a large multispecialty provider group, and special needs services for adults and children. St. Vincent's is the first hospital in Fairfield County to be integrated into the Hartford Health Care network and is the system's second-largest hospital.

Job Summary:

Coordinates the day-to-day administration of the academic, operational and financial activities of the Accreditation Council for Graduate Medical Education (ACGME) Rural Psychiatry Residency training program in collaboration with the Program Directors (PDs)/Associate Program Directors (APDs), the Medical Education Department, attending physicians and residents. All activities are performed in accordance with ACGME guidelines, The Frank H. Netter School of Medicine at Quinnipiac University, St.

Vincent Medical Center (SVMC), and Charlotte Hungerford Hospital (CHH) policies.

Job Responsibilities:

* Collaborates with PDs/APDs and St. Vincent's and Charlotte Hungerford Hospital affiliates to assure compliance with psychiatry residency program requirements and provides educational coordination between Department Chiefs/Directors, attending physicians, ACGME, The Frank H. Netter School of Medicine at Quinnipiac University, HHC Medical Education Department, etc.

* Provides high level administrative support to PDs/APDs.

* Coordinates required documentation for onboarding of new residents working with the HHC Medical Education Department to include provisioning, EPIC training, licensing, etc.

* Provides administrative oversight for the psychiatry residency program to include but not limited to resident evaluations, program curriculum, preparing reports, handling inquiries, maintaining current program manuals, maintaining program files, scheduling meetings, and assisting in requests for verification of training. Maintains resident records and required documentation, accreditation documentation.

* Maintains/works with applicable residency program databases/systems [i.e. ACGME, ERAS, NRMP, GME Track, FREIDA, Web ADS, ABPN, Med Hub or other residency management program (for duty hours, education, sick time, vacation time), Thalamus interview management program, Health Stream, Medical Risk Management (MRM), Other].

* Plays a key role in recruitment of new residents including initial screening of applications to ensure qualification. Schedules interviews for 80 candidates with faculty.

* Coordinates logistics, planning and actively involved in annual 10-day new resident orientation, as well as the "next level" sessions/orientation for PGY1, PGY2, and PGY-3 residents. Assists with annual graduation activities.

* Plans, coordinates and implements logistics of resident events including annual In-Training Exam, conferences, program Science Symposium, resident well-being events, welcome events, etc.

* Completes other responsibilities as assigned or deemed necessary to meet program, departmental objectives, resident compliance with policies and procedures.

* Perform other related duties as required.

Licensure, Certification, Registration

* Training Administrators of Graduate Medical Education (TAGME) Certification preferred.

Education

* Associate's degree or an equivalent combination of experience and education. Bachelor's degree in business or related field. Preferred.

Experience

* Minimum 3 years relevant experience in a high level secretarial/administrative role supporting a complex department, function or group of professionals. Prior work experience in Graduate Medical Education as a Residency or Fellowship Program Coordinator or prior work experience in an academic medical center…