Association Manager

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Reports to: Director of Association Management

Parthenon Management Group is an association management company offering management services to professional and trade associations. We provide strategic guidance and creative solutions with a vision for the future.

The Association Manager supports PMG’s goals, values, and philosophy by exhibiting excellence, quality service, commitment, and accountability. The role requires high‑level administrative and management duties to provide association management services to professional societies.

The Association Manager is the primary leader for professional societies managed by Parthenon Management Group, overseeing administration, annual meetings, programs, strategic plans, financial oversight, fundraising, community outreach, problem‑solving, and strategy to ensure long‑ and short‑term goals are achieved.

• Lead society governance in alignment with the Board of Directors and strategic plan.
• Communicate effectively with the Board, providing timely and accurate information for informed decisions.
• Plan, implement, and report on strategic initiatives.
• Oversee organization of Board and committee meetings, including scribing discussions, preparing official minutes, and summarizing action items.
• Follow up with Presidents, officers, and board members to ensure completion of action items.
• Maintain tracking and reporting systems for plans of work, actions, progress, and reporting of activities.
• Ensure fiscal integrity by presenting proposed annual budgets and monthly financial statements to the Board.
• Operate within approved budgets to maximize resource utilization and maintain a positive financial position.
• Assist with fundraising and develop additional resources to support the society’s mission.
• Reconcile monthly cash flow and monitor financial trends and needs.
• Implement programs that carry out the organization’s mission.
• Plan for strategic mission fulfillment and enhance the society’s image by collaborating with other professional and like organizations.
• Work with the Meetings Department to ensure timely completion of all logistics for annual and other meetings.
• Collaborate with the Program Committee and PMG Meeting Content Department to develop scientific programs.
• Review meeting budgets, obtain Board approval, and coordinate with the assigned Meeting Manager to adhere to budgetary restrictions.
• Assist with other meeting‑related activities as outlined in the annual task list.
• Support CEO, Senior Association Leaders, and Directors of Association Management on special projects.
• Assist in training and mentoring new staff.
• Cultivate a positive workplace culture by utilizing employee strengths.
• Lead and/or participate in strategic plan focus groups.
• Other tasks as assigned.
• Provide assistance and training to Association Coordinators and new Association Managers.
• Supervise assigned Association Coordinators.

The position is in an office setting with everyday risks requiring normal safety precautions. The individual must occasionally perform moderately demanding physical activity such as handling and opening boxes weighing 35–40 pounds, standing, and walking extensively throughout the day.

• Medical, Vision, and Dental insurance
• Disability insurance
• 401(k)
• 2 Personal Days, 8 Paid Holidays, PTO Days
• 6 weeks parental leave
• Employee Development
• One paid Give Back Day to volunteer for a favorite cause on PMG’s dime
• Flexible work schedules, including work‑from‑home plans
• Profit sharing
• A workplace that promotes diversity and inclusion

• Bachelor’s Degree from a four‑year university or equivalent experience.
• Transparent and high‑integrity leadership.
• Budget management skills, including preparation, analysis, decision‑making, and reporting.
• Strong organizational abilities: planning, delegating, program development, and task facilitation.
• Ability to convey a vision of the organization’s strategic future to staff, board, volunteers, and donors.
• Knowledge of fundraising strategies and donor relations unique to the nonprofit sector.
• Skills to collaborate with and motivate board members and other volunteers.
• Strong written and oral communication skills.
• Demonstrated ability to oversee, train, and collaborate with staff.
• Detail‑oriented with excellent organizational skills.
• Travel is required.
• Mastery of Microsoft Office Suite, specifically Word and Excel.

Executive

Full‑time

Other

Non‑profit Organizations