Senior Administrative Assistant

Description

Do you want to join an organization that invests in you as a Senior Administrative Assistant
? At HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.

Address: HCA Physician Services, 2000 Health Park Drive, Brentwood, TN 37027

HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free Air Med medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long‑and‑short‑term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee‑only coverage to full‑time and part‑time colleagues based on income.

Learn more about Employee Benefits

Note:
Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Senior Administrative Assistant like you to be a part of our team.

Provides administrative support to multiple VP level leaders in administrative aspects. Other responsibilities include, but are not limited to, scheduling appointments, coordinating special functions, conferences and meetings, including submitting travel requests and expenses.

What you will do in this role:

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
• Assists others with scheduling and travel, as requested.
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.
• Maintains Outlook calendars and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
• Maintains a master list of current personnel supporting division operations as assigned by division executives.
• Communicates changes to corporate personnel responsible for managing these lists.
• Co­ordinates and schedules activities for outside Board affiliations.
• Maintains the Division policy & procedure manuals.
• Answers phones and screens phone calls, assists and directs callers and takes messages.
• Maintains schedule of use of conference rooms.
• Sorts and distributes mail and other deliveries.
• Prepares packages for overnight delivery.
• Orders supplies as requested.
• Flexible in supporting any office projects needing extra attention due to specific deadlines.
• Assists other administrative support staff in projects and cross‑coverage if needed.
• Practice and adhere to the HCA Code of…