Bilingual Receptionist

Description

The Parish Office Receptionist serves as the first point of contact for parishioners, visitors, and callers, providing warm, welcoming and professional presence in the parish office. This role supports the daily operations of the parish by answering phones, greeting visitors, assisting with basic administrative tasks, and helping connect individuals with the appropriate ministries and staff.

The pastor is the visible principle and foundation of unity in the parish of St. Mary, Immaculate Conception Catholic Church which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (cleric, religious, or lay people). He shares with them his mission and entrust various responsibilities to them.

Positions employed y, Immaculate Conception Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

• Greet visitors and vendors, respond to requests for information and assist, answer/screens and direct phone calls and visitors to the appropriate staff member.
• Responsible for maintaining the mass intentions book for the present and following year.
• Responsible for creating flower donation “In Honor of/Memorial” list.
• Perform basic data entry, including contact information, registrations, and update within the parish database.
• Receive and distribute incoming mail and deliveries, notify appropriate staff as needed.
• Assist with copying, scanning, filing, and basic document preparation (letters, forms, sign sheets).
• Provide general information regarding Mass times, office hours, sacrament general information and event information.
• Perform other related duties as assigned by the Pastor, Business Administrator or Office Manager.

• Practicing Catholic, with respect for and understanding of the mission and teachings of the Catholic Church.
• Strong interpersonal and communication skills, both in person and by phone.
• Basic computer proficiency, including email and word processing.
• Ability to multitask calmly and efficiently in a busy environment.
• Reliable, punctual, and able to work Monday – Friday, 8:00 am
  -5:00 pm.
• Must be bilingual in English and Spanish (read/write/speak).
• Valid Texas driver’s license.
• Compliant with the Diocese of Austin:
  Ethics and Integrity in Ministry policies.

Requires frequent sitting, with occasional standing, walking, and light lifting. (20 lbs.) for office supplies and deliveries.

The Parish is an at-will employer.

Though rare, some work on weekends, evenings and holidays may be required.

Employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.

Will be required to adhere to established dress code and conduct standards.