Administrative Asst III - Incident Management

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

• Functional
  
  Title:
  
  Administrative Asst III - Incident Management
• Job Title:
  
  Administrative Asst III
• Agency:
  Health & Human Services Comm
• Department:
  Incident Management
• Posting Number: 14081
• Closing Date: 04/26/2026
• Posting Audience:
  Internal and External
• Occupational Category:
  Office and Administrative Support
• Salary Range: $2,953.25-$4,365.66
• Pay Frequency:
  Monthly
• Salary Group: TEXAS-A-13
• Shift: Day
• Telework:
  Not Eligible for Telework
• Travel:
  Up to 5%
• Regular/Temporary:
  Regular
• Full Time/Part Time:
  Full time
• FLSA Exempt/Non-Exempt:
  Nonexempt
• Facility
  
  Location:
  
  Brenham State Supported Living Center
• Job Location City: BRENHAM
• Job Location Address: 4001 S HWY 36
• MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus‑based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers.

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Administrative Assistant is hired and reports directly to the Director of Incident and Risk Management.

Performs moderately complex administrative support and/or technical program assistance work, but not limited to: disseminating information, monitoring deadlines and assignments, typing/composing of general correspondence/reports, maintaining a filing system, and calendar for all appointments for the Director of Incident and Risk Management; taking dictation for meeting minutes as necessary; responding to emails and telephone inquiries and routing as necessary or taking messages, greeting visitors and directing appropriate staff.

Manages and maintains travel arrangements.

Maintains all records and the disposition of allegations of abuse, neglect or exploitation involving residents of Austin State Supported Living Center in accordance with ICF/IDD Regulations, HHSC departmental rules, the MOU with the Texas Department of Family and Protective Services (DFPS) and policies developed by Austin State Supported Living Center. This position works under general direction with considerable latitude for the use of initiative and good judgment.

Performs other duties as assigned.

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Monitors emails, deadlines and assignments.
• Prepares agendas and takes dictation for meeting minutes.
• Coordinates travel arrangements for the Incident Management Department.
• Schedules Off Campus Trainings for Investigators.
• Maintains records, files and/or logs including filing, retrieving, and/or purging according to state and local policies.
• Coordinates/tracks investigation recommendations assignments/activities and ensures responses to action is documented and filed in the case files.
• Daily data entry into local and state databases.
• Monthly reconciliation and reporting of ANE case information.
• Communicates on a complex level with others (internally or externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
• CANRS Excel…