HR Assistant

Position Overview

Our long-term client is seeking a dependable and detail-oriented HR Assistant to support their Human Resources team. This role is ideal for someone who enjoys working behind the scenes, keeping processes organized, and supporting both employees and HR leadership in day-to-day operations. The HR Assistant will play an important role in maintaining accurate employee records, supporting onboarding and compliance, and providing administrative HR support.

• Provide administrative support across the full employee lifecycle, including onboarding, offboarding, and employee data updates
• Assist with new hire documentation, background checks, I-9 processing, and benefits enrollment support
• Maintain accurate and up-to-date employee records within the HRIS
• Serve as a point of contact for routine employee inquiries, escalating as appropriate
• Support payroll processes by tracking employee changes, timekeeping updates, and documentation
• Assist with benefits administration, open enrollment preparation, and employee communications
• Coordinate interview scheduling and support recruiting logistics as needed
• Prepare HR reports, letters, and internal documentation
• Support compliance initiatives, audits, and policy administration
• Assist with HR projects, employee programs, and internal events

• 1–3 years of experience in an HR, administrative, or office support role
• Basic knowledge of HR policies, procedures, and employment practices
• Strong attention to detail and organizational skills
• Professional written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience preferred
• Ability to handle confidential information with discretion and professionalism
• Reliable, team-oriented, and able to manage multiple priorities

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field
• Experience working in a structured or corporate environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.