Payroll Analyst

Overview

Cool Sys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

Based in Southern California since 2007, Cool Sys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named Cool Sys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $90,000 - $100,000
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K) with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tution reimbursement.
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
• Legal Plan, and  Protection.

The Payroll Analyst plays a crucial role in supporting the accurate and timely processing of weekly multi-state payroll for Cool Sys, with a strong emphasis on providing excellent customer service to employees. This position is responsible for providing analytical insight into payroll operations, ensuring compliance with company policies and relevant regulations, and willing and able to provide recommendations for process improvement.

The Payroll Analyst will work closely with the Payroll Operations Manager and collaborate with HR, Benefits, IT, and other stakeholders to contribute to a seamless and accurate payroll cycle. This role requires strong attention to detail, exceptional communication and interpersonal skills, and a commitment to providing outstanding support to Cool Sys employees.

The opportunity is to applicants in Pacific time zones, but priority will be given to candidates near Brea, CA who can work a hybrid schedule.

• Provide analytical insight and recommendations to Payroll and leadership about payroll processes.
• Develop SOPs for payroll function.
• Accurately manage process employee time and pay data from various sources, ensuring adherence to established timelines and deadlines.
• Analyze payroll data for completeness, accuracy, and compliance with company policies and federal, state, and local regulations.
• Make necessary adjustments to pay data, ensuring proper documentation and authorization.
• Serve as a primary point of contact for employee payroll inquiries, providing timely, accurate, and helpful information and resolving issues effectively.
• Communicate proactively and professionally with field employees, supervisors, and managers to address payroll concerns and ensure a positive employee experience.
• Maintain accurate records of payroll processing, adjustments, communications, and employee interactions for future reference and audit purposes.
• Assist in the preparation and distribution of payroll-related reports as needed.
• Support the accurate processing of garnishments, deductions, and other payroll-related items under the guidance of the Payroll Operations Manager.
• Contribute to the documentation of payroll processes and procedures.
• Participate in testing and validation efforts for payroll system updates and enhancements as directed.
• Provide backup support for other payroll functions within the payroll department as needed.
• Collaborate effectively with HR, Benefits, IT, and other relevant departments to ensure accurate data flow and resolve cross-functional payroll-related issues.
• Assist in training new payroll staff and provide guidance on payroll procedures and best practices.
• Embody the Cool Sys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety) in all interactions and responsibilities.
• Perform other duties as assigned to…