Office Fleet Coordinator PartTime

What You’ll Own

This position plays a critical role in maintaining organization, compliance, and operational efficiency across the company.

• Maintain organized digital and physical filing systems
• Manage incoming calls and professional email communication
• Prepare reports, correspondence, meeting notes, and documentation
• Support senior management with documentation and follow-ups
• Maintain structured records and ensure document accuracy
• Assist in maintaining internal systems and documentation processes

• Track vehicle registrations, renewals, and compliance deadlines
• Maintain fleet files (titles, registrations, insurance, maintenance records)
• Coordinate vehicle maintenance scheduling and vendor communication
• Monitor service intervals and maintain maintenance logs
• Track BIT inspections and required compliance documentation
• Assist with fuel card tracking and reporting
• Prepare and review Shop & Fleet Purchase Orders and related invoices
• Provide organized fleet status updates to management

• 2–5 years of administrative, office coordination, or fleet support experience
• Construction or fleet management experience strongly preferred
• Strong proficiency in Microsoft Office (especially Excel)
• Comfortable with Google Workspace tools
• Highly organized with strong attention to detail
• Clear, professional written and verbal communication skills
• Ability to prioritize and manage multiple deadlines
• Self-starter who works independently without constant direction
• Comfortable working in a fast-paced, growth-oriented environment
• Authorized to work in the United States
• 18+ years of age

• Experience with fleet management software
• Bilingual English/Spanish

Within 90 days:

• Fleet documentation is fully organized and up to date
• Registration and compliance deadlines are proactively managed
• Maintenance logs are structured and accurate
• Senior management receives timely and organized support

This role is ideal for someone who wants responsibility, ownership, and room to grow within a stable, expanding general contractor. You will directly impact organization, compliance, and operational flow.

Pramira is committed to providing a workplace where everyone can thrive. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

$20-$20