Warehouse Associate

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BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 worldwide, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

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A Senior Warehouse Coordinator handles tasks related to inventory in a warehouse setting for an organization. Their role includes maintaining inventory levels, making monthly inventory reports, recording and labeling inventory items to be used in the future and maintaining accurate records. This role also provides additional technical support.

• Receive new parts shipments, confirm receipt of all received parts and confirm condition/no damage.
• Confirm invoiced amount matches PO.
• Manage digital transfer of parts to warehouse, truck or W/O as applicable. Move parts to designated storage location in warehouse or technician bin for loading to truck.
• Handle all parts shipments to other regional shops and customer sites.

• Create and place purchase orders to vendors for all non‑standard or non‑stocked job parts.
• Negotiate parts purchase price when necessary to obtain best price from vendors.
• Support national parts manager with exceptions to stock orders.
• Vendor management including sourcing new vendors and building up relationships to enlarge the vendor base; maintain effective business relationships with current vendors to reduce order lead time.
• Monitor parts orders and provide direction to suppliers to meet work order service level obligations. Proactively update management of exceptions.

• Daily preparation of required parts for daily/morning technician pick‑up for assigned work orders and/or truck restocking.
• Track and manage stock inventory on technician trucks and proactively replenish parts based on pre‑determined min/max reporting. Transfer parts from warehouse to trucks in inventory management system.
• Monitor inventory level on a regular basis and report exceptions for replenishment when necessary.
• Communicate with national parts manager, operation manager, administrative manager and technicians on all inventory issues including inventory reports, non‑stock parts requirement and return parts issues.
• Assist in annual inventory audit for the respective regional warehouse and all trucks collaborating with NPM and administration team.
• Manage warranty/DOA returns of parts to ensure credit procedure implemented. Process parts returns from technicians. Verify and process warranty parts/cores returns. Update tracking sheets for Warranty Parts. Coordinate warranty returns with national parts manager to ensure credits/refunds are tracked and received.
• Package and ship and track warranty return parts to warranty provider and support administration team to ensure credits/refunds are received.
• Coordinate customer owned dispenser demolition with dispatch and management. Collect all used parts and transfer to inventory system for future redeployment.

• Work with corporate HSE department to ensure all safety compliance has been followed. Manage safety equipment including monthly bum testing of gas monitors.
• Regular inspection of safety gear and equipment to ensure safe/suitable for operations. Ensure gear is kept in designated lockers/bins. Including tripods, winches, harnesses, hoists, blowers, gas detectors, FRC coveralls.
• Organize warehouse shelves and equipment/tools to maintain a clean and tidy work area.
• Labeling and tagging of select inventory.
• General shop housekeeping. Keep warehouse tidy with parts/tools/gear in designated spaces, floors clean, clear and tidy to eliminate trip hazards, garbage/recycling taken out daily and electronics components properly segregated for recycling/disposal.
• Regularly conduct random…